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Smart City PDX prepares information privacy guidelines to support next generation of digital services for city government operations

At Portland City Council in May: Citywide Privacy and Information Protection Principles

Smart City PDX, in collaboration with Mayor Ted Wheeler’s office and the Office of Equity and Human Rights, is taking a new set of guidelines to Portland City Council to help protect private and sensitive data managed by the City of Portland. These privacy and information protection principles emerged from the need that local governments must prioritize and plan for emergent information technologies used in government services. Together, we are building the next generation of digital public services and we want all Portlanders to participate in these processes and their benefits.

people discuss smart cities pdx

The meaning of the City Council resolution

If City Council approves the resolution, city staff at the Bureau of Planning and Sustainability and Office of Equity and Human Rights will be empowered to work with other City of Portland bureaus to identify and develop a process for creating, reviewing, an implementing and strengthening equitable and anti-discriminatory policies and procedures that promote the Citywide Privacy and Information Protection Principles. This would include determining the staff and budget resources needed to implement this process as part of an overall Data Governance strategy for the City. Additionally, staff would be directed to make recommendations to assure community involvement in the review of City procedures, practices and policies.

Portland city government collects data and information for different purposes and we need to assure equitable services while following our values for racial equity and providing access to people living with disabilities and other marginalized communities as a critical component in assessing outcomes. These same communities can also be more vulnerable to the misuse of data, which highlights the importance of safeguards that guides institutional practices and informs the community of our commitment to their privacy.

Resolving complex issues that our city faces like homelessness, traffic congestion and people’s mobility, transition to clean energy, and safe spaces for all may require multiple agencies to exchange data. Without clear rules, and resources devoted to managing data and information with modern standards, this type of agile, responsible data sharing won’t be possible.

One of the main priorities in our Smart City PDX program is to implement best practices in information management that make the City of Portland a better and more trusted steward of data. Developing these principles took the involvement of city staff from our information security, legal and equity teams, and experts involved on privacy efforts at the City of Seattle and City of Oakland. After our first draft was ready last year, it took several months to get feedback from community members, technical advisory bodies and all bureaus, resulting in the draft resolution to be submitted to City Council.

The balance between transparency, privacy and data utility can also be complex

The City of Portland’s Citywide Privacy and Information Protection Principles include asking ourselves about the value of collecting personal information in the first place. The goal is to make sure the City only uses data for a well-defined purpose that brings value to the community. By promoting transparency in how data and information is used, our City can make sure to provide a fair, equitable and accountable processes in the services we provide.

City Council will consider the Citywide Privacy and Information Protection Principles resolution on May 22. These principles will be available on the City Auditor’s website on May 17. For more information about the work on privacy and these principles send an email to: smartcitypdx@portlandoregon.govor visit www.smartcitypdx.com.

See what new multi-family and mixed use buildings will look by watching these digital animations

Movies help people envision how new design standards and guidelines will make larger buildings more attractive and people friendly; deadline for comments on Discussion Draft extended to May 1.

Last year it was the Green Loop; this year it’s our Design Overlay Zone Amendments (DOZA) project featured at Design Week Portland.

During the week-long festival of all things design related, the DOZA team held an open house to share three digital animations showing what draft Design Standards would look like in “real life.”

Because the project is updating design tools for multi-dwelling, commercial and mixed use projects, the videos depict different building types in various parts of the city. Click on a video below and do a “flyover” of apartments and mixed use commercial buildings in the following areas of the city:

What are the digital animations based on?

Prior to releasing the DOZA Discussion Draft, project staff worked with three architectural design teams to illustrate the results of new proposed design standards in areas of the city with different characteristics, such as geography and slopes, street patterns and lot size.

These drawings illustrate how regulations can shape building projects and how new design standards can respond to different contexts.

All the consultant teams’ analysis and drawings are available to review in Appendix B: Consultant Testing of Draft Guidelines and Standards of the DOZA Discussion Draft.

There’s still time to weigh in!

Thank you to everyone who provided feedback on the DOZA Discussion Draft so far.

We’ve extended the comment period to May 1, so more people can review the videos and proposals and share their feedback.

What do you think? Send your comments to doza@portlandoregon.gov by May 1.

Questions? Contact Kathryn Hartinger at kathryn.hartinger@portlandoregon.gov or (503) 823-9714.

Turn in prescription drugs and shredded documents on April 27

Make a stop at this community event to dispose of unwanted items.

Shredded paper in a brown paper bagPlastic prescription bottle

Attend a prescription drug disposal and shred event in Portland on Saturday, April 27, 2019. Drive, walk or bike and drop off your unwanted or expired prescription drugs and sensitive documents. Drugs will be safely incinerated and documents will be securely shredded on site. The event runs from 10 a.m. until 2 p.m., or earlier if the trucks fill to capacity. Location: 4735 E. Burnside Street in Portland.

Acceptable items for prescription drug disposal event: Prescription medications and samples, over-the-counter medications, vitamins, pet medications, medicated ointments, and liquid medication in leak-proof containers.

Items not accepted: Thermometers, sharps, syringes, IV bags, bloody or infectious waste, hydrogen peroxide, aerosol cans, inhalers, EpiPens. To dispose of sharps, contact Metro at 503-234-3000 or through Find a Recycler.

Acceptable items for shred event: Up to two grocery bags of documents.

Items not accepted: Cardboard or three ring binders.

Give back!

Sunshine Division barrels will be available for donations of canned food, dry pasta, and non-perishable food for needy families. Tax deduction forms will be provided.

Need to know exactly what to bring?

Check out the full list online.

Interested in other cleanup events?

Contact the Curbside Hotline at 503-823-7202 to find a Community Collection Event near you.

Review of ezones in Southwest Portland underway

Residents in SW are invited to talk with City planners about the Environmental Overlay Zone Map Correction Project at drop-in hours in April.

The Portland Bureau of Planning and Sustainability is in the process of correcting ezone maps around the city. Ezones are a tool to help protect natural resources, such as trees, streams, steep slopes and wildlife habitat in Portland.

The Environmental Overlay Zone Map Correction Project team is now reviewing the ezones in SW Portland. Property owners and other interested community members are invited to talk with City Planners about changes to the ezones maps during drop-in hours at Capitol Hill Library, 10723 SW Capitol Highway:

  • April 24, 11 a.m. – 1 p.m.
  • April 30, 4-6 p.m.

Staff will have online maps for you to look at and can talk about how the project may affect your property.

What is the Ezone Map Correction Project?
The Environmental Overlay Zone Map Correction Project will correct the boundaries of the conservation (c), protection (p), and Pleasant Valley (v) zones to match the locations of streams, wetlands, floodplains, forests, steep slopes and wildlife habitat. Project staff started work in areas near Johnson Creek, then expanded to the northeast neighborhoods. This spring the project is focused on the Northwest and Southwest Hills. Work on ezones in the Columbia Slough and Columbia River will begin this summer. 

How will this affect you?
We expect the environmental overlay zones will only change slightly on most properties. But some properties may have expanded ezones; others may have smaller ones.

Find your property on a map
You can use the Ezone Review Map to look up your property. This map will tell you what kinds of environmental protections apply now and what are proposed to change. You can also request a site visit through the Ezone Review Map, and staff will come to your property to review the data.

How do I use the Ezone Review Map?

For more information

Website: www.portlandoregon.gov/bps/e-zone
Email: ezone@portlandoregon.gov
Phone: 503-823-4225

PSC News: April 30, 2019 Meeting Information and Documents

Solid Waste & Recycling Rates — Hearing / Recommendation; Better Housing by Design — Work Session / Recommendation

Agenda

5:00 p.m. Call to Order
Items of Interest from Commissioners
Director's Report

5:05 p.m. Consent Agenda
Consideration of Minutes from the April 9, 2019 PSC meeting

5:06 p.m. Solid Waste & Recycling Rates
Hearing / Recommendation

5:50 p.m. Better Housing by Design
Work Session / Recommendation

8:00 p.m. Adjourn

For background information, see the PSC website at www.portlandoregon.gov/bps/psc, call 503-823-7700 or email psc@portlandoregon.gov. Meetings will be lived streamed on the Bureau of Planning and Sustainability YouTube site at https://www.youtube.com/c/portlandbps.

Meeting playback on Channel 30 are scheduled to start the Friday following the meeting. Starting times may occur earlier for meetings over three hours long, and meetings may be shown at additional times as scheduling requires.

Channel 30 (closed-caption)
Friday at 3 p.m. | Sunday at 7:00 a.m. | Tuesday at 7:30 p.m.

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The City of Portland is committed to providing meaningful access and will make reasonable accommodations, modifications, translation, interpretation or provide other services. When possible, please contact us at least three (3) business days before the meeting at 503-823-7700 or use City TTY 503-823-6868 or Oregon Relay Service 711.
503-823-7700: Traducción o interpretación | Chuyển Ngữ hoặc Phiên Dịch | 翻译或传译 | Turjumida ama Fasiraadda | Письменный или устный перевод | Traducere sau Interpretare | Письмовий або усний переклад | 翻訳または通訳 | ການແປພາສາ ຫຼື ການອະທິບາຍ | الترجمة التحريرية أو الشفهية | www.portlandoregon.gov/bps/71701