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The City of Portland, Oregon

Planning and Sustainability

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Phone: 503-823-7700

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Agenda: July 19, 2012 Community Involvement PEG Meeting

Thursday, July 19 2012, 6:00 PM to 8:00 PM
City Hall, 1221 SW 4th Ave, Portland in the Pettygrove Conference Room

The general public is invited to attend. For more information on the Comprehensive Plan Update and the Policy Expert Groups, visit


Meeting objectives

  • Identify / define Elements of Good Public Involvement for Land Use Planning and Development Review (first draft) that will frame development of updated comprehensive plan policies
  • Refine PEG work plan
  • Finalize survey

Welcome, Meeting Overview and Announcements (6:00 p.m. / 5 minutes)

Presenter: Deb Meihoff, facilitator

Introductions (6:05 p.m. / 10 minutes)

Description: Self-introductions. For members who were absent at the June 21 meeting, please share community involvement background including experience, interests and issues.

Groups working on Community Involvement and the Comprehensive Plan Update (6:15 p.m. / 15 minutes) 

Presenter: Paul Leistner, Office of Neighborhood Involvement and PEG Co-lead

Description: Description of primary Community Involvement / Comprehensive Plan groups

  • 1. Community Involvement PEG, 2. Comprehensive Plan Work Group of the City’s Public Involvement Advisory Committee (PIAC), 3. PIAC, 4. Community Involvement Committee (CIC) for the Comprehensive Plan, and 5. PEG-specific public outreach
  • Group questions, discussion, ideas, concerns

Our (updated) process going forward (6:30 p.m. / 5 minutes)

Presenter: Deb Meihoff, facilitator


  • At each meeting, updates and next steps for the PIAC work group and PEG outreach efforts
  • Summary meeting notes will be sent out with agendas at least 1 week prior to each meeting
  • We will check in at the end of each meeting to determine needed adjustments, progress, issues, process improvements, etc.
  • PEG members are always welcome to contact Deb, Paul, and/or Marty between meetings and we will check in with you along the way

Defining the Elements of Good Public Involvement in Land Use Planning and Development Review (6:35 p.m. / 40 minutes)


  • Sticky-wall exercise:
    • PEG member-proposed elements and priorities for which are most important, based on individual analysis of the City of Portland Public Involvement Principles,California’s Institute for Local Government Public Engagement Principles, and Portland Plan Equity Framework

Related Materials:

Work Plan Priorities (7:15 p.m. / 15 minutes)

Presenter: Deb Meihoff, facilitator


  • Which elements must have new policy developed prior to discussion draft Oct 1 deadline? Which have a solid body of existing policies (from Vision PDX, Community Connect, other goals of the comprehensive plan, etc.?) or are best suited for PEG work following additional public input later this fall and early winter?
    • [NOTE TO PEG MEMBERS: Please email your top 3-4 elements/principles to the facilitator and/or group co-leads prior to the meeting]
  • Revisions to the PEG work plan going forward

Finalize Outreach Survey (7:30 p.m. / 10 minutes)

Presenter: Paul Leistner, Office of Neighborhood Involvement and PEG Co-lead

Description: Finalize questionnaire and distribution targets/process; confirm how the results will be processed and used

Related Materials:

Public Comment (7:40 p.m. / 10 minutes)

Next Steps (7:50 p.m. / 5 minutes)

Presenter: Deb Meihoff, facilitator

  • PIAC - Comprehensive Plan Work Group
  • Community Outreach
  • PEG Co-leads

PEG Check-in (7:55 p.m. / 5 minutes)

  • Are you getting the information and support they need to be effective?
  • Is the process working / what changes do we need to consider?

For more information, please contact either Marty Stockton, Bureau of Planning and Sustainability at 503-823-2041 or; Paul Leistner, Office of Neighborhood Involvement at 503-823-5284 or; or Deb Meihoff, Facilitator at 503-358-3404