Community Collection Events
City of Portland Community Collection Events (CCE) seek to provide low-income communities and communities of color with accessible disposal and recycling options for bulky items. CCE funding prioritizes initiatives that extend the life of usable goods and puts them in the hands of community members that need them. In funding community-based events, it is the goal of CCE to help communities build their capacity: Support community leaders, develop new partnerships, and grow ideas for new community-driven solutions.
Who can apply?
Any group of community members with an event or project taking place in the City of Portland District Coalition service area may apply for funding. Priority is given to low-income communities and communities of color. Other community groups that may apply include youth, school-based, faith-based organizations and neighborhood associations. Partnerships, collaborations, and creative relationship building projects are encouraged to share resources and build strong relationships.
What can the funds be used for?
Funds are available for expenses related to collection events, support of reuse, swap, or skill-share events and litter clean-ups.
Reimbursable expenses include:
- Supplies, equipment, publicity, refreshments.
- Mileage for materials drop-off.
- Reuse partner organization fees.
- Volunteer stipends.
- Recycling non-curbside materials like scrap metal, electronics, Styrofoam.
- Drop boxes for waste collection.
Community creativity encouraged! Many communities host clothing closets and swaps or offer a skill-share opportunity to repair usable goods for redistribution. If you don’t see your idea for an event or project on this list, contact coalition staff to discuss your idea.
The following items are not eligible for CCE funding:
- Giveaways such as t-shirts, hats, bags.
- Direct mail and postage.
- Equipment and supplies not pre-approved by your coalition representative.
These materials are prohibited from collection at events. To the extent possible, include restricted items in promotional materials to ensure the community adheres to event guidelines. Prohibited items include:
- Hazardous waste (batteries, paint, chemicals, CFLs).
- Construction, demolition and remodeling debris including roofing and asbestos-containing materials.
- Residential yard debris and trimmings.
- Commercial landscaping.
- Waste and recyclables collected curbside.
When does your event need to take place?
Your event or project must take place between August 1, 2019 and June 1, 2020.
9 steps to a successful event or project
Step 1: Define the scope of the event or project:
- Contact potential partner organizations to invite their participation at the event. Use the list of partner resources in this guide or find new partners.
- Litter clean-up events need to be hosted in partnership with SOLVE through the Keep It Pretty, Rose City program. Schedule your event with SOLVE; they will provide cleanup supplies and more. Some funds can be requested for refreshments or supplies through BPS.
- Drop boxes for waste collection must be reserved with one of the eight approved garbage and recycling companies. A limited number of boxes are available. The cost is $500 per drop box, no matter how full it is. Pre-approval from your District Coalition is required.
- Request volunteer assistance from Master Recyclers at least one month prior to your event.
Step 2: Apply for event funds and get approval for your event through your District Coalition Office. Must request at least one month in advance of desired event date; at least two months in advance for drop-box requests.
Step 3: Receive the first half of funds approved by the coalition.
Step 4: Create promotional materials for the event and provide the coalition with copies prior to your event. These must include both a BPS and Metro logo and will be provided by the coalition contact. To the extent feasible these must also include the list of prohibited items.
Step 5: Borrow, rent or buy approved supplies.
Step 6: Keep all receipts for reporting purposes and to receive full funding.
Step 7: Hold your event or project and track reporting requirements on the day of your event:
- Number of households that participated in your event.
- Number of volunteers who contributed.
- Type, quantities and destination of materials collected.
Step 8: Complete online report form. Send receipts to the coalition within two weeks of the event, preferably as email attachments.
Step 9: Receive remaining approved funds after submitting listed requirements, including reports, receipts, and copies of promotional materials.
How to apply
To learn more and apply for funds, contact the District Coalition Office where your community group is based. They will provide step-by-step instructions and resources for a successful event.
Northeast Coalition of Neighborhoods (NECN)
Need more information?
Contact Alicia Polacok at the Bureau of Planning and Sustainability at 503-823-7107.