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The City of Portland, Oregon

Office of Management & Finance

Bureau of Revenue and Financial Services

Phone: 503-823-5288

Fax: 503-823-5384

1120 SW 5th Avenue, Rm 1250, Portland, OR 97204

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Questions & Answers

Questions and Answers

City of Portland, Oregon: Request for Applications (RFA)
for Grant Awards to provide Disadvantaged, Minority, Women and Emerging Small Business with

Workforce Development

And

Technical and Project Management Assistance

For

Portland Building Redevelopment, Washington Park Reservoir and Yamhill Garage Projects

 

Q1       Does the cap of $150,000 per application apply for organizations that submit an application in collaboration with other organizations?

A1        Yes, individual awards will be granted up to $150,000 regardless if the applicant submits an individual application or in collaboration with other organizations

Q2       Some of the questions in the RFA apply to both Service Categories; do all questions need to be answered or only those pertaining to the specific Service Category the organization will apply?

A2        Please respond to questions that are applicable to selected Service Category. For the questions that don’t apply, please enter “N/A”

Q3       Does having employed a current or former City of Portland employee or volunteer affect the eligibility for the grant opportunities?

A3        No, this doesn’t affect the eligibility for grant opportunity. However, if the organization currently employs a current City employee or a former City of Portland employee or volunteer, please provide an explanation. This declaration is necessary to ensure that the work of the organization is not compromised by the conflicts of interest.

Q4       Can the City provide the applicants with the list of subcontractor companies they reached out in the Needs Assessment who have workforce needs on these projects?

A4        Project and Subcontractors directives will be shared during the award phase

Q5       Does the cap of $150,000 per application apply for organizations that submit an application in collaboration with other organizations?

A5        The cap for an application is $150,000.   The $150,000 cap does not change if an organization submits an application in collaboration with other organizations.  

There is the potential to submit up to 6 applications.  See below table:

 

Category 1

Category 2

Projects

Workforce Development

Technical and Project Management Assistance

Portland Building Redevelopment

Application 1-$150,000

Application 1-$150,000

Yamhill Garage Project

Application 2-$150,000

Application 2-$150,000

Washington Park Reservoir

Application 3-$150,000

Application 3-$150,000

 

 

 

Total applications and funding request

3 Applications - $450,000

3 Applications - $450,000

Q6       Where can I find information regarding the Admin/Overhead cap?

A6        Information on the Admin/Overhead cap can be found by clicking on the Grant Application link on the COEP website and under Project Budget under the individual Application Forms (Standalone Online Application Form and Paper Application Form)

The Admin/Overhead cap cannot exceed 10%

COEP graphic

coep2 graphic

Q7       Do organizations need to complete separate applications for each of the 3 project sites, or just one since the proposed work will likely be identical (or mostly the same)?

A7        Applicants must submit separate applications for each service category and each project.

Q8       The Application Instructions/Online Form document (on page 2) says: "When completing the application, answer the questions based on the deliverable(s) selected." Based on that instruction, I'm not sure if we're supposed to answer all questions in the Strategy/Project Approach and Understanding section, or just those that are most relevant to chosen deliverables (e.g. skipping questions that relate mostly to workforce development)? I'm assuming we'll be answering all questions, but if not, can you specify which ones are for T.A./Project Management and which ones we would skip? 

A8        Please respond to questions that are applicable to selected Service Category and Projects. For the questions that don’t apply, please enter “N/A”

Q9       Is there a cap on Administration and, if so, what is the definition of an Administrative cost?

A9        The Administrative Cap cannot exceed 10%

Definition of Administrative/Overhead Costs:

Overhead costs are those costs incurred for a common purpose benefiting more than one objective. Those are costs incurred in the Applicant’s administrative department, as well as those incurred in other departments in carrying out the functions and objective of the contracted program.

Q10     Is it acceptable to submit a single proposal for work on multiple projects that exceeds $150,000? For example, if a partnership proposal was submitted to perform work for all three projects, could the total be $450,000?

A10      The cap for an application is $150,000. For each project, please submit one application. 

See below table:

 

Category 1

Category 2

Projects

Workforce Development

Technical and Project Management Assistance

Portland Building Redevelopment

Application 1-$150,000

Application 1-$150,000

Yamhill Garage Project

Application 2-$150,000

Application 2-$150,000

Washington Park Reservoir

Application 3-$150,000

Application 3-$150,000

 

 

 

Total applications and funding request

3 Applications - $450,000

3 Applications - $450,000

Q11     Is this funding related to the Community Opportunity and Enhancement Program (COEP) Resolution #37331 from November 2017? If so, how?  

A11      This funding is not related to COEP Resolution # 37331 from November 2017.

That resolution gives guidance on the implementation of the ongoing Citywide COEP Program.

 Q12     Do you expect that the activities this funding supports will lead directly to specific apprentices being placed specifically on the City projects listed? If so, how

A12      This will depend on the proposals that are selected for funding.