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The City of Portland, Oregon

Office of Management & Finance

Bureau of Revenue and Financial Services

Phone: 503-823-5288

Fax: 503-823-5384

1120 SW 5th Avenue, Rm 1040, Portland, OR 97204

AP - What does AP review during payment runs?

Payment Run Review Process (Check or ACH)



Items to review:                              

  1. All direct entry invoices.
  2. Sample population* for PO related invoices.

*Sample size depends on volume of batch payments and/or dollar amount; threshold for criteria at the discretion of Central Accounting at the time of processing.


What we will block:

  1. Any discrepancy between the invoice and the entry
    1. Amount
    2. Vendor name
    3. Remit to address
  2. Other issues
    1. Invoice stacking
    2. Using a statement as an invoice
    3. Including the prior balance as part of the invoice entry
    4. Memos used as an invoice
    5. Advances treated as a regular invoice
    6. Invoices that are not legible
    7. Invoices that are not entered based on the original information (e.g. Hand written changes)
    8. Invoices that should be based on a purchase order entered as a direct entry
    9. Invoices that put someone at risk due public information access
    10. Payments through general payables for City employees
    11. Invoice not attached
    12. City of Portland or its bureaus not listed as the customer