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Office of Management & Finance

Bureau of Technology Services

BTS HelpDesk: 503-823-5199

111 SW Columbia St, Suite 400, Portland, OR 97201

(FA) Fixed Assets


Bureau Asset Accountant

Bureau Asset Accountant (RP_S_FA_BUREAU_ASSET_ACCOUNTAN)

Bureau accountants are responsible for creating/maintaining Asset Master Records and posting fixed asset transactions.

Job Aids and Work Instructions

Job Aid

Processing Trade-In Value

Work Instructions

AB08 Reverse Asset Transaction

ABAON Asset Retirement by Sale

ABAVN Retire Asset by Trade-In and Scrapping

ABNE Add Subsequent Revenue to Asset Retirement

ABNK Post Subsequent Costs to Scrapped Asset

ABUMN Post Asset Transfer

ABZON Post Asset Donation

AS01 Create Main Asset

AS11 Create Sub-Asset

CJ20N Create Settlement Rules and Set TECO Status

CJ88 Capitalize Final Depreciating Asset (FDA) from AUCs

Change Documentation

20 August 2013: updated role description

5 August 2013: added job aid and work instructions

OMF Asset Accountant


The OMF Asset Accountant is responsible for transactions related to month-end and year-end processes, including depreciation posting and maintaining full accrual accounts.

Work Instructions

ABNAN Post Capitalization

AFAB Post Fixed Assets Monthly Depreciation

AJAB Close Asset Fiscal Year

AJRW Change Asset Fiscal Year

AS11_FMIM Create Asset Subnumbers for Settlement with FM

ASKB Execute Periodic Asset Posting to Full Accrual

OAAQ Reverse Fiscal Year Close

Change Documentation

7 November 2013: added AFAB work instruction

20 August 2013: updated role description

5 August 2013: added work instructions