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Office of Management & Finance

Bureau of Technology Services

BTS HelpDesk: 503-823-5199

111 SW Columbia St, Suite 400, Portland, OR 97201

(GL) General Ledger


Reports


Account Maintenance

Account Maintenance (RP_S_GL_ACCOUNT_MAINTENANCE)

The GL Account Maintainer performs two steps in the process of creation of a GL account: primary request analysis and the account creation. GL accounts may be changed or deleted, or their assignment to other objects may be changed.

Job Aids and Work Instructions

Job Aids

Material Group to GL Mapping

Work Instructions

FS00 Block GL Account

FS00 Create New GL Account

FS00 Delete GL Account

 


CAFR Extract


GL/CO/FM Master Data Maintenance


Journal Entries - Bureau Approve/Reject


Journal Entries - Enter/Park


Journal Entries - Final Approve and Post/Reject

Journal Entries - Final Approve and Post/Reject (RP_S_GL_JOURNAL_ENTRIES_FINAL)

This role allows designated users to review, then to approve and post or reject journal entries.

Job Aids and Work Instructions

Job Aids

Document Types

Deleting Parked Documents - Journal Entries

Edition Options for FV50 and FV60

Work Instructions

F.80 Mass Reversal of Documents

FB08 Reverse Document

FB50 Enter GL Account Document

FBD2 Mark Recurring Entry for Deletion and Delete Recurring Entry

FBR2 Reversing an Incorrect Year-End (YE) Journal Entry


Month-End Closing

Month-End Closing (RP_S_GL_MONTH_END_CLOSING) 

The Month-End Closer closes periods, auto-clears open-item managed accounts, verifies and analyzes Journal Entries as posted, and may post additional entries for closing purposes.

Work Instructions

Automatic Clearing of Open GR/IR Account Items

F.14 Create Posting Documents from Recurring Entries

F.81 Reverse Posting for Accrual or Deferral Document

FBS1 Enter Accrual or Deferral Document

OB52 How to Open a Closed Period for a Special Authorization Group

OB52 Month-End Posting Period Closing/Opening Process


Year-End Closing Process

Year-End Closing Process (RP_S_GL_YEAR_END_CLOSING_PROCE) 

The Year-End Closer closes periods, auto-clears open-item managed accounts, verifies and analyzes Journal Entries as posted, and may post additional entries.

Work Instructions

FAGLGVTR Execute Year-End Balance Carryforward

S_ALR_87012284 Run Balance Sheet Profit and Loss