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The City of Portland, Oregon

Office of Management & Finance

Bureau of Technology Services

BTS HelpDesk: 503-823-5199

111 SW Columbia St, Suite 400, Portland, OR 97201

(PA) Personnel Administration

List of OBPAs



Email Contact

Attorney Crystine Jividen
Attorney Kim Sneath
City Auditor Amanda Lamb
City Auditor Andrew Bryans
City Auditor Colleen Phillips
Comm #2 Asena Lawrence
Comm #3 Lyne Martin
Comm #4 Pollyanne Birge
Development Services Chloe Massarello
Development Services Barbara Elwess
Development Services Emily Volpert
Development Services Kathy Robertson
Development Services Oretha Storey
Emergency Communications Angela Tran
Emergency Communications Bob Cozzie
Emergency Management Anthea Tan
Emergency Management Daire Elliott
Environmental Services Elena Estrada
Environmental Services Emily Grey
Environmental Services Lynne Casey
Environmental Services Pam Mavis
Environmental Services Sophia AbuDakar
Environmental Services Sheryl Hicks
Equity & Human Rights Office Kapuanani Foster
Fire and Rescue Kaily Schmidt
Fire and Rescue Miranda Rossetto
Fire and Rescue Onessia Elliott
Fire and Rescue Tammy Willet
FPDR Stacy Jones
FPDR Jennifer Sprando
FPDR Kimberly Mitchell
Government Relations Susan Dietz
Housing Letimya Clayton
Housing Stella Martinez
Housing Sawyer Sheldon
Mayor Mustafa Washington
Mayor Nicole Grant
Mayor Trevaun Myrie
Neighborhood Involvement Michelle Rodriguez
Neighborhood Involvement Mary Hartshorn
Neighborhood Involvement Michael Kersting
OMF-BIBS Michelle Ladd
OMF-BIBS Paula Peterson
OMF-BTS Elsa Kaufman
OMF-BTS Amy Tuttle
OMF-Bureau of Rev & Fin Svcs Scott Karter
OMF-Bureau of Rev & Fin Svcs Terri Williams
OMF-Bureau of Rev & Fin Svcs Lisa Ogedengbe
OMF-Bureau of Rev & Fin Svcs Shelli Tompkins
OMF-Bureau of Rev & Fin Svcs Toni Severe Marcelin
OMF-Bureau of Rev & Fin Svcs Tyler Wallace
OMF-CAO Aaron Rivera
OMF-CAO Ashley Zuegner
OMF-CAO Diana Shiplet
OMF-CAO Imani Rose
OMF-CAO Katy Schnoor
OMF-CAO Terri Krueger
OMF-Human Resources Natasha Cavender
OMF-Human Resources Emily Craig
OMF-Human Resources Ramay Lewis-Dansby
Parks Amy Archer-Masters
Parks Cierra Maceo
Parks Krystin Castro
Parks Kelly Taylor
Parks Glenn Raschke
Parks Shelley Pendergrass
Planning and Sustainability Chris Dornan
Planning and Sustainability Quang Le
Planning and Sustainability Jessica Yang
Police Elizabeth Gardiner
Police Ricky Watson
Police Kathryn Linzey
Police April Simmons
Police Cheryl Harding
Police Crystal Viuhkola
Police Jae Nakanishi
Police Jennie Alexander
Police Lisa Dunn
Police Ryan Wojcicki
Police Robin Wray
Police Sundee Hamrick
Transportation Angel Rogers
Transportation Clarissa Atay
Transportation Kellie Le
Transportation Kirsti Smouse
Transportation Meghann Fertal
Transportation Skylar Holt
Transportation Zach Daniek
Water Crystal Smith
Water Linda Curtis
Water Teri Halverson

Updated: 5.22.18  

Operating Bureau Personnel Administrator (OBPA)

Operating Bureau Personnel Administrator (OBPA) (RP_S_PA_OPERATING_BUREAU_PERSO)

The Operating Bureau Personnel Administrator (OBPA) performs most of the bureau's employee transaction functions in SAP. New hires, separations, leaves of absence, and employee changes are all performed by the OBPA. The OBPA is responsible for the day-to-day operation of employee data management in SAP. 

They run actions (PA40), update and/or read master data (PA30 & PA20) as well as run reports for their department.

List of OBPAs

OBPA Video Instructions:

Display HR Master Data [ PA20 ]

Input a Nickname (Preferred Name) for Display in Outlook [ PA30 ]

Making Changes to Employee Record to Update Active Directory (Outlook) [ PA30, PQ13 ]

Emergency Contact Information Maintenance & Reporting [ PA30, ZHRT_COOP ]

Create Object Manager Hit List [ PA20, PA30, & PA40 ]

Personnel Actions (Sample New Hire) [ PA40 ]

Positions by PA Report [ ZHRT_POSITIONS_BY_PA ]

Display Headcount Changes [ S_L9C_94000095 ]

Job Class Anniversary Date Report [ ZHR_DATEJOBCLS ]

Web-Based Training, Job Aids, Reports, and Work Instructions

HR Master Data Training

Job Aids

Create vs. Change

HCM Infotypes

Infotypes in Actions

IT0008 Basic Pay Change Business Scenarios

IT0008 Basic Pay Fields

IT0008 Basic Pay72-79 Tip Sheet with Percentages

IT0019 Monitoring of Tasks 6-2009

IT0040 Objects on Loan 6-2009

IT0041 Date Specifications

IT0094 Residence Status / I-9 Tracking by Bureaus

IT2012 SPTH Switch Creation during an Action

IT2012 SPTH Switch Delimit during a Separation Action

IT2012 SPTH Switch Maintenance

Custom Audit Report

OM Prerequisites for PA Actions

SAP Action Reason Codes 6-1-2016

SAP Enterprise Structure


PA10 Display HR Personnel File

PA20 Display HR Master Data

PC00_M02_LINFO Display Infotype Overview for Employees

S_AHR_61015516 Vacancy Report

S_AHR_61016129 Flexible Employee Data Report

S_L9C_94000095 Display Headcount Changes

S_PH0_48000450 Display Date Monitoring Report

ZHR_DATEJOBCLS Job Class Anniversary Date Report

Work Instructions

Emergency Contact Information Maintenance and Reporting

PA30 Create Object Manager Hit List

PA30 Delimiting IT2012 Time Transfer Specification (SWITCH) Records

PA30 Maintain HR Master Data - Change

PA30 Maintain HR Master Data - Delimit

PA30 Maintain HR Master Data - Update

PA PA30, PQ13 OBPA - Making Changes to Employee Record to Update Active Directory (Outlook)

PA40 Change in Pay - Non-Rep

PA40 Employee to Working Retiree Benefits Eligible

PA40 End of Temp Appt - Current Employee

PA40 End of Temp Appt - New Hire

PA40 Enter Personnel Action - New Hire

PA40 Extension of Temp Appt

PA40 Layoff

PA40 Leave of Absence

PA40 Limited Term Duration - New Hire

PA40 Over/Under/Lateral Fill - Temp Appt

PA40 Regular Action

PA40 Rehire

PA40 Retirement

PA40 Return from Leave of Absence

PA40 Separation

PA40 Status Change 80 to 72 in Pay Grade

PA40 Status Change 80 to 72 in Pay Scale

PA40 Status Change FT to PT in Pay Grade

PA40 Status Change FT to PT in Pay Scale

PA40 Status Change

PA40 Temporary Actions Current

PA40 Temporary Actions New Hire

BHR Quality Assurance


Quality Assurance is responsible for the accuracy and completeness of the SAP employee master data entered by the Operating Bureau Personnel Administrators (OBPAs) and others.

HR Master Data Training

Work Instructions

IT2006 Absence Quota Manual Delimit

IT2006 Sick Time Off Absence Quota Manual Delimit


Operating Bureau Management

Operating Bureau Management (RP_S_PA_OPERATING_BUREAU_MANAG)

The Operating Bureau Manager has view-only access to some personnel-related infotypes. Some members of this role liaise with BHR and are likely to need to research personnel data related to their particular operating bureau. Those in this role have access to information such as position, vacancy reports, employee history, and employee personal data.

HR Master Data Training

BHR Administrative Reporter

BHR Administrative Reporter (RP_S_PA_BHR_ADMINISTRATIVE_REP)

The BHR Administrative Report has access to specific HCM SAP reports and is responsible for providing these reports to support BHR daily operations and processes.  The reporter prepares and provides compliance reports from SAP as needed to meet state and federal guidelines. 

HR Master Data Training


BHR Bike & Walk Bucks Administrator

Bike & Walk Bucks Administrator  (RP_S_BIKE_WALK_ADMIN)

The BHR Bike & Walk Bucks Administrator is responsible for maintaining the wage tables and for any manual record creation of a Bike & Walks Bucks record in Infotype 9377 or Wage Type 15.

Work Instructions

PA30 - Create Bike & Walk Bucks Record [ IT9377, WT15 ]

ZHR_BIKEWALK_APR - Approve BWB Submission [ Creates Wage Type 15 ]

ZHR_BIKEWALK_RATE - Setting the Annual BIke & Walk Bucks Rates (Payroll)

ZHR_BIKEWALK_RPT - Bike & Walk Bucks Standard Report

BHR Drug Screening Coordinator

BHR Drug Screening Coordinator (RP_S_PA_BHR_DRUG_SCRENING_COOR)

The Drug Screening Coordinator is responsible for maintaining the drug and alcohol testing process at the City of Portland.  This role will have access to view limited info types in SAP and will only view info types that contain employee personal data.  This role will have no other read access to info types in SAP.  This role will have write access to info type 0697 Drug Screening to maintain data specific to City of Portland random drug screening processes and info types 0019 Monitoring of Tasks in order to set reminders for follow up to previous drug screenings. 

Change Documentation

27 August 2013: updated role description

BHR/E&D Reporter


Employment and Development employees in BHR require reporting access to a number of reports to assist with recruitment planning and facilitation.  This role will have read only access to create a limited number of reports as needed for recruitment activities.  These reports will focus on Vacancy and Recall reports. 

Change Documentation

27 August 2013: updated role description

BHR Pay Increase Administrator

BHR Pay Increase Administrator (RP_S_PA_BHR_PAY_INCREASE_ADMIN)

The BHR Pay Increase Administrator is responsible for executing programs that impact employees’ pay as a result of structure increases to pay ranges/grades (mass updates) and to affect pay increases for employees in pay scales/steps on a regular basis. 

Change Documentation

27 August 2013: updated role description

BHR Recall Administrator

The BHR Recall Administrator is responsible for the basic maintenance of the recall info type 9002 and for the execution of the Recall report.

Work Instructions

Recall Administration Process


BHR Recall Reporter

The BHR Recall Reporter is responsible for the basic reporting from the recall infotype 9002 via the execution of the Recall report.

Work Instructions

ZHR_RECALL_REPORT Recall (IT9002) Reporting Process


BHR Seniority Administrator

BHR Seniority Administrator (RP_S_PA_BHR_SENIORITY_ADMINST)

The Seniority Administrator has read-only access to many personnel-related infotypes, write access to IT9002 Seniority infotype, and write access to IT9001 Recall infotype only.


BHR Technician & BHR Director's Executive Assistant

BHR Technician & BHR Director's Executive Assistant (RP_S_PA_BHR_TECHNICIANS_DIRECT)

The BHR Technician and BHR Director's Executive Assistant have read access to a number of info types in SAP and limited write access to only two info types: recall and seniority.  BHR Technicians will be responsible for key areas of HR functionality in the areas of layoff and recall and providing detailed reports to support daily BHR processes and operations. 

HR Master Data Training

Work Instruction

Annual Sick Leave Average Report