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Office of Management & Finance

Bureau of Technology Services

BTS HelpDesk: 503-823-5199

111 SW Columbia St, Suite 400, Portland, OR 97201

(PY) Payroll



Payroll Administrator, Payroll Process Administrator

Payroll Administrator (RP_S_PY_PAYROLL_ADMINISTRATOR) 

Payroll Process Administrator (RP_S_PY_PAYROL_PROCES_ADMNSTR)

The Payroll Process Administrator and Payroll Administrator participates in regular payroll processing, maintains HR master data, off-cycle payroll, and PERS reporting.

Work Instructions

DDNTK: Deductions Not Taken Variant, Payroll Journal

Payroll Replacements & Reversals


Risk WC Processor

Risk WC Processor (RP_S_PY_RISK_WC_PROCESSOR) 

The Risk Workers Compensation (WC) Processor processes time loss related payments and deductions, and initiate payments through an off-cycle check request.

Work Instructions

PA20 IT0001 IT0008 Verify Employment

PA30 IT0015 Create One-Time Employee Reimbursement

PA30 IT0267 Create Workers Comp Off-Cycle Payments

PC00_M10_REC Display Risk Payroll Reconciliation Report

PC00_M10_REC Run Payroll Reconciliation Report

 


Central Payroll Administration

Payroll Process Administrator (RP_S_PY_PAYROL_PROCES_ADMNSTR)

Payroll Administrator (RP_S_PY_PAYROLL_ADMINISTRATOR)

The Payroll Process Administrator performs the overall payroll processing needed to accurately calculate employee paychecks, process subsequent payroll activity like posting payroll results to the general ledger, quarterly and annual tax reporting, and off-cycle payroll and maintenance of payroll infotypes.

The Payroll Administrator performs regular and off-cycle payroll processing, maintains HR master data, and PERS reporting.

Work Instructions

PA03 Execute Payroll Control Record

PA30 IT0009 Maintain Employee Bank Details

PA30 IT0014 Create Recurring Deduction - Charitable

PA30 IT0057 Create Union Dues Membership Fees Deduction

PA30 IT0161 Create IRS Tax Withholding Limits

PA30 IT0194 IT0195 Create Garnishment Document

PA30 IT0210 Maintain Withholding Information

PA30 IT0216 Create Garnishment Adjustment

PA30 IT0267 Create Workers Comp Off-Cycle Payments

PA70 Enter Multiple Entries for One Transaction

PC00_M10_CALC Run Payroll

PC00_M10_CALC_SIMU Run Payroll Simulation

PC00_M10_CDTC Pre-Process DME

PC00_M10_FFOC Create Check File

PC00_M10_REC Run Payroll Reconciliation Report

PC00_M99_CIPC Review Non-Posted Payroll Results

PC00_M99_CIPE Create Posting Run to Financial Accounting

PC00_M99_FPAYM Create ACH File

PC00_M99_PPM Post Payroll Payments to Accounting

PC00_M99_URME Evaluate Remittance

PC00_M99_URMP Create Third-Party Remittance Posting Items

PC00_M99_URMR Reconcile Remittance Posting Items

PCP0 Process Third-Party Remittances to Accounting

PCP0 FI Posting

PUOC_10 Complete Off-Cycle Payroll Activities in the Workbench

PUOCBA Batch Subsequent Off-Cycle Activities

S_ALR_87014259 Run Payroll Journal

ZHRT_SSNVS SSN Verification Download

ZPY_Direct_Deposit_C Create Direct Deposit Advice Spool

 


COPPEA Employee Professional Development Fund Processor

COPPEA Employee Professional Development Fund Processor (RP_S_PY_COPPEA_EE_PDF_PROCESSR)

This role will give the user the ability to process COPPEA employee education reimbursements

Job Aids and Work Instructions

Job Aid

PY_PFD_COPPEA Professional Development Fund (PDF) Employee Reimbursement Process

Work Instructions

PA30 IT0015 STy5R04 Process COPPEA Non-Taxable Professional Development Fund Reimbursement

PA30 IT0013 STy5R34 Process COPPEA Taxable Professional Development Fund Reimbursement

 


Class Comp Processor

Class Comp Processor (RP_S_PY_CLASS_COMP_PROCESSOR)  Role Description:

The Class Comp Processor updates the PERS OT code table.

Work Instructions

ZHRT_PERS_OTCODE Maintain PERS Average Overtime Table

 


Payroll FPD&R Processor

Payroll FPD&R Processor (RP_S_PY_FPDR_PROCESSOR)

The Payroll FPD&R Processor reads Fire and Police Disability (FPD&R) Fund members' employee information to generate reports for accurate pension and disability calculations.

 


Central Payroll Time Benefits Reviewer

Central Payroll Time Benefits Reviewer (RP_S_HR_CENTRAL_PY_TM_BN_REVWR) 

The Central Payroll Time Benefits Reviewer reconciles payroll and benefits ledger accounts, prepares a summary monthly report and audit schedules for the general ledger accounts, and tests new wage types and mapping to general ledger accounts.

Work Instructions

PC00_M99_CWTR Run Wage Type Reporter

ZFIPYFORWT Run Payroll and Financial Object Detail Report with Wage Types

 


Treasury

Treasury (RP_S_PY_TREASURY) 

The Treasury role allows the user to determine the total net pay for the pay period for funding purposes.  This will also give the user the ability to view  the check register and provide customers requested check information, i.e. check number, check amount, if the check was reversed, replaced, voided, etc. 

Work Instructions

ZPY_PAYR Display Table PAYR in Treasury

 


Bureau Timekeeper Supervisor


Check Printing Processor (Auditors Office)

Check Printing Processor (RP_S_PY_CITYAUDITOR_CHECKPRINT) 

The Check Printing Processor prints payroll checks from the check spool created by Central Payroll.

Work Instructions

SP01 Print Checks from Spool

 


Timekeeper Payroll Reviewer

Timekeeper Payroll Reviewer (RP_S_PY_TIMEKPR_PAYROLL_REVIEW)

The Timekeeper Payroll Reviewer has access to detailed payroll information (i.e. online pay statements and payroll results) needed for addressing employee pay questions.

Web-Based Training and Work Instructions

Timekeeper Review Payroll Results Training

Work Instructions

PC00_M10_REC Run Payroll Reconciliation Report

 


Treasury Check Encasher

Treasury Check Encasher (RP_S_PY_TREASURY_CHEK_ENCASH)

The Treasury Check Encasher clears checks.