Year-End Closing Schedule
DATED INFORMATION
Procurement Services is asking for your assistance and cooperation to ensure a smooth year-end closing. By necessity, solicitation packages and year-end contract actions are processed on a first come first serve basis. Bureaus submitting multiple packages must prioritize projects before submitting to Procurement Services to ensure ‘high priority’ projects are completed according to the bureau’s preference.
Below are specific dates that need to be adhered to so that purchase orders or contracts can be encumbered for this fiscal year. The following are deadlines for the various types of purchases:
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TYPE OF SUBMISSION |
DEADLINE |
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Formal Bid Packages Construction over $500,000
Formal Solicitation Packages Goods and Services over $150,000 |
Friday, March 29, 2013
Friday, April 5, 2013
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Formal Bid Packages Construction $100,000 - $500,000 |
Friday, April 12, 2013
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Intermediate Solicitation Packages Goods and Services $150,000 and under |
Friday, May 3, 2013
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Intermediate Solicitation Packages Construction $100,000 and under |
Friday, May 3, 2013
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Professional, Technical and Expert Services ((conversion of a standard Purchase Requisition (PR) to a standard Purchase Order along with all pertinent PTE contracting requirements) ********************************************** |
Friday, June 7, 2013
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NOTE: Last day requisitions will be accepted for FY 12/13 purchase orders (does not include DPOs) Cancel unordered requisitions Last day for goods receipt in FY2013 Close requisitions
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Friday, May 24, 2013 Wednesday, June 26, 2013 Friday, June 28, 2013 Saturday, June 29, 2013
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Please plan ahead when submitting your requisition and solicitation packages to Procurement Services so that we might help you meet the City’s year-end deadlines and complete your projects within the timeframe required. If purchases are not received by the year-end deadline, you must work with the Budget Office if you plan to carry over the project funds into next fiscal year.
If you have any questions regarding this schedule, please direct them to my attention at 503-823-7665 or Barbara.Gibson@portlandoregon.gov. We appreciate your help in this matter.
Thank you for your help!
Barb
B. J. Gibson, CPPO
Procurement Manager
City of Portland, Procurement Services
1120 SW Fifth Avenue, Room 750
Portland, OR 97204
email: barbara.gibson@portlandoregon.gov
P: 503-823-7665
F: 503-279-3990
Provide strategic responsible public contracting services to deliver the best value for our customers.