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The City of Portland, Oregon

Office of Management & Finance

Bureau of Technology Services

BTS HelpDesk: 503-823-5199

111 SW Columbia St, Suite 400, Portland, OR 97201

Central Clear Closing


The Central Clear Closing role corrects or adjusts vendor balances or open line items that are not cleared through payments or automatic clearing, maintains the GR/IR account, and manually clears advances where needed.


Monitoring GR/IR Daily Variant Job Log

Monitoring Open GR/IR Clearing Account Items

Work Instructions

F.13 Automatic Clearing GR/IR Items

F-44 Clear Vendor Invoice

F-44 Release Retainage with Escrow Agent

F-54 Clear Vendor Down Payment - Advances

F-54 Partial Advance Recovery with Vendor Refund of Remaining Advance

FAGLL03 Monitoring Open GR/IR Items

FAGLL03 - Blocked AP Documents

FBRA Reset and Reverse an ACH Payment Document

FBRA Reset Cleared Item

MIR6 View and Delete Held Invoice Documents

MR11 Maintain GR-IR Clearing Account

MRBR Release Blocked Invoice - PO 

SM37 Reviewing the GR/IR Clearing Job Log

Reset and Reverse Down Payment Clearings