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The City of Portland, Oregon

Office of Management & Finance

Bureau of Technology Services

BTS HelpDesk: 503-823-5199

1120 SW 5th Avenue, Suite 1111, Portland, OR 97204

01 Ariba Project Overview

Overview & Purpose:

The SAP Spend Management system is composed of Ariba (source-to-pay systems), Fieldglass (external workforce management), and Concur (travel and expense management).  On this project we will be implementing the Supplier Lifecycle and Performance, Sourcing, and Contracts modules of Ariba.  Other modules in both Ariba and Spend Management may be added at a later date.  This initial implementation will set the future foundation for SAP FILO modules in the cloud.

Key features and benefits:

  • Supplier Lifecycle and Performance
    • Consolidate and streamline supplier onboarding processes, including workflows and approvals, while assessing compliance and mitigating supply risk.
    • Assess and qualify suppliers based on category, region, and business unit.
    • Manage supplier performance with a centralized information portal.
  • Sourcing
    • Expedite and improve the creation, monitoring, and awarding of RFI and RFP events.
    • Enhance project management with flexible tools, such as integrated workflows, document management, and approvals.
  • Contracts
    • Improve control and compliance with tools for authoring and approving contracts, a clause library, and workflows.
    • Automate and accelerate the contract lifecycle while standardizing and controlling contract development and approval.
    • Collaborate with internal stakeholders and partners.

Activities not included at this time are Requisitioning, Buying/Purchase Orders, Goods Receiving, Invoicing, or any other FILO modules.


Status:

This project is the pre-planning stage.  The EBS Team is currently scoping the project, determining team members, and aligning timelines.  More to come.  


Introductory Videos:

 

Link to SAP Site:  Overview video of the Supplier Lifecycle and Performance solution.

Click [ HERE ] to view our FAQ page. 


 

Project Team:

 
Executive Sponsors:

  • Diana Allen, EBS Support Manager
  • Ron Vaught, City Controller
  • Biko Taylor, Chief Procurement Officer

Management:

  • Cindy Delozier, EBS FILO Manager

Project Manager:

  • Paul Stewart, Procurement Services Business Excellence Manager
  • Alain LaBreque, BTS-PMO Project Manager

Leads:

  • Vicki Wilson, Functional Lead
  • Thang Ngo, Technical Lead
  • Charlie Dudley, Training & Change Management

Project Team:

  • Anand Adayappurath, Technical
  • Preeit Sinha, Technical