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Office of Management & Finance

Office of the Chief Administrative Officer

Phone: 503-823-5288

1120 SW 5th Ave, Room 1250, Portland, OR 97204

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Q3: Chief Administrative Officer Jack D. Graham'sCalendar: July 2013 - September 2013

July 2013

Monday

Tuesday

 

Wednesday

 

Thursday

 

Friday

 

1

9:00-10:00

HR Director 

10:30-11:00

BIBS Director/Fleet & Facilities Managers

11:30-12:30

Mayor

1:30-2:00

Debt Manager

2:00-3:00

Facilities Mgr/Chief Proc Officer

4:00-5:00

Debt Manager

2

8:00-9:00

Debt Manager

9:30-10:00

City Controller 

12:30-1:00

CTO 

1:00-1:30

Mayor

2:30-3:30

Policy & Finance Team

3

8:30-9:30

Bus Ops Managers 

4

Holiday 

5

 

8

9:00-11:00

Core Leadership Team

11:30-12:30

Mayor

12:30-1:00

Debt Manager

3:00-4:00

City Treasurer

4:00-5:00

Labor/EE Coordinator

9

8:30-9:30

BIBS Dir/Fleet & Facilities Mgr

9:30-10:30

Sr Bus Ops Mgr

10:30-11:00

CTO 

1:00-2:00

Mayor 

10

8:30-9:30

Finance & Policy Team

10:00-11:00

HR Director 

11:00-12:00

Commissioner Saltzman

12:00-12:30

Debt Manager

1:00-1:30

Engineering Associate - Parks

1:30-2:00

Sr Policy Analyst 

2:15-2:45

Commissioner Fish 

3:30-4:00

BTS Communications Manager

4:00-4:30

CTO & BIBS Director

11

8:30-9:30

Bureau Director's Subcommittee

10:00-10:30

P&D Directors Meeting

10:30-12:00

P&D Directors Meeting

12:30-1:00

Bus Ops Mgrs

1:00-2:00

Sr Policy Analyst

2:00-3:00

BIBS Director7Facilities Mgr

3:00-4:00

PSSRP Mgr

4:00-4:30

Prin Mgmnt Analyst

4:30-5:00

Bus Ops Mgr - HR

6:30-8:30

Public Budget Hearing

12

10:30-11:30

VMC 

12:30-1:00

Prin Mgmnt Analyst 

1:00-2:00

Sr. Policy Analyst

2:00-3:00

EBS Manager 

15

8:30-12:30

Core Leadership Team

2:00-3:00

Sr Bus Ops Mgr/Bus Ops Mgr/City Controller/Sr Policy Analyst

3:30-4:30

Debt Mgr/Bus Ops Mgr/Spectator Facilities Mgr/Sr Policy Analyst

 

16

8:00-9:00

City Controller

9:00-10:00

City Treasurer

10:00-11:00

Mayor 

12:30-1:30

CTO 

1:30-2:30

OMF Finance & Policy Team 

2:30-3:30

Commissioner Novick

3:45-4:15

BIBS Director 

17

9:00-10:00

Debt Manger/City Treasury

11:00-12:00

Sr Policy Analyst/City Controller/City Treasurer

1:00-2:00

Policy Director - Mayor's Office

3:30-4:30

Portland Streetcar 

18

8:00-9:00

Revenue Director

9:30-10:00

Commissioner Fish

10:30-11:00

HR Review

11:00-12:00

CAFR Software Process & Procedures

3:00-4:00

BIBS Director 

19

10:30-11:00

Facilities Mgr

1:30-3:30

Deferred Comp Committee

3:30-5:00

COOP 

22

9:00-11:00

Core Leadership Team

11:30-12:30

Risk Manager

1:00-2:00

OE&D Resouce Mgr

2:00-3:00

CTO/PSSRP Manager  

3:30-4:30

Sr Policy Analyst/City Controller

23

8:30-9:30

PSSRP Mgr

11:00-12:00

Direct Deposit Legislation Meeting

12:30-1:30

CTO 

1:30-2:30

Mayor 

3:00-3:30

Bus Ops Mgr

24

8:30-9:30

OMF Finance & Policy Team

11:00-12:00

Sr Bus Ops Mgr - Transportation

1:30-2:00

CTO/Prin Mgmnt Analyst

4:00-5:00

HR Director 

25

9:30-10:30

Sr Policy Analyst 

10:30-12:00

P&D Directors Meeting

1:00-2:00

VMC

3:15-3:30

Commissioner Saltzman

3:30-3:45

Commissioner Fish

26

Out of Office 

29

9:00-10:00

BIBS DIrector

11:00-11:30

Mayor

1:00-2:00

HR Director/EBS Manager

3:00-4:00

OE&D Resourc Manager

30

9:00-9:15

Commissioner Fritz

9:30-10:30

PSSRP Mgr

11:00-12:00

Administrative Processes

12:30-1:30

CTO

2:00-3:00

City Treasurer

3:00-4:00

BIBS Director/Facilities & Fleet Mgrs

4:00-5:00

Facilities Mgr

 

 

 31

9:30-10:00

Revenue Director 

3:15-3:45

Job Shadow 

   

 

August 2013

Monday

 

Tuesday

 

Wednesday

 

Thursday

 

Friday

 

   

 

1

8:00-9:00

EBS Manager 

11:30-1:00

Bureau Directors Lunch

 

2

8:00-8:30

Sr Bus Ops Mgr/Debt Mgr

8:30-10:00

Sr Bus Mgr/Prin Mgmnt Analyst

10:30-11:30

VMC

5

9:00-11:00

Core Leadership Team

12:00-12:30

City Controller

2:00-2:30

CAFR

3:00-3:30

Commissioner Novick

4:00-4:30

Commissioner Fish

4:30-5:00

City Controller 

6

8:00-8:30

EBS Manager

9:00-10:00

Sr Bus Ops Manager

11:30-12:30

PSSRP Manager 

2:00-3:00

BIBS Director/Facilities Mgr

7

8:30-9:30

OMF Finance & Policy Team

10:00-11:00

CTO

2:00-3:00

Direct Deposit

8

8:30-9:30

Sr Policy Analyst

9:30-10:30

VMC

10:30-1:30

P&D Directors Meeting

2:00-2:30

Javarr Requena, Accounting

2:30-3:00

BIBS Director

3:00-4:00

Time Capture Project

4:00-4:30

City Controller 

4:30-5:00

Audit Schedule 

9

Out of Office 

12

7:30-8:00

EBS Manager 

8:00-8:30

City Controller

9:00-10:00

BIBS Director

10:00-10:30

Debt Mgr/City Controller

10:30-11:00

Risk Manager 

11:30-12:30

Mayor

1:30-2:00

EBS Mgr/Proc Mgr/Tec Proc Supervisor

2:00-2:30

Kathy Cunha 

2:30-3:00

EBS Mgr

3:00-4:00

CAFR 

4:00-5:00

Labor Relations Mgr

13

7:30-8:00

BIBS Director

10:00-11:00

City Controller

12:30-1:00

CTO

2:00-3:00

Commissioner Saltzman

3:00-4:00

Commissioner Fritz

4:00-5:00

City Treasurer

14

9:00-10:00

HR Director

10:30-11:00

EBS Mgr/Bus Ops Mgr (HR)

11:30-12:00

BIBS Director

1:30-2:00

Engineering Assoc (Parks)

2:00-3:00

Admin Process Review

3:00-4:00

Sr Bus Ops Mgr 

15

9:30-10:30

PF&R Chief Janssens/Sr Bus Ops Mgr (Fire)

11:00-12:00

CTO/City Treasurer

1:00-2:00

CTO

3:00-4:00

Payroll Transition

4:00-5:00

CTO/PSSRP Mgr 

16

10:30-11:30

VMC

2:00-3:00

EBS Mgr

 

19

7:30-8:30

BIBS Director 

9:00-11:00

Core Leadership Team

2:00-3:00

CAFR 

20

8:00-9:00

Sierra Systems Meet & Greet

10:00-11:00

CTO 

1:00-2:00

Executive Equity Committee 

2:00-3:00

Commissioner Novick

21

8:30-10:30

OMF Finance & Policy Team

1:00-1:30

Debt Manager 

2:00-3:00

Direct Depoist 

22

9:00-10:00

SAP HCM 

10:30-12:00

P&D Director Meeting

 

23

9:00-10:00

Sr Policy Analyst

10:00-11:00

VMC

11:30-112:30

BHR Finance Mgr

2:00-3:00

EBS Mgr

26

1:00-2:00

HR Director/EBS Mgr

3:00-4:00

CAFR 

27

8:30-9:30

Old Town/Chinatown - PDC

10:00-11:00

City Controller

11:00-12:00

BIBS Director

12:30-1:30

CTO

2:00-3:00

City Treasurer

3:30-4:30

PBEM Director

4:30-5:00

BIBS Director 

28

8:00-9:00

Debt Mgr

9:00-10:30

Bureau Directors Planning Session

10:30-11:30

HR Director/City Attorney

12:30-1:30

Sr Bus Ops Mgr (PBOT)

1:30-2:30

Bus Ops Mgrs 

3:30-4:30

HR Director 

29

7:15-8:00

BIBS Director/Chief Proc Officer/Facilities Mgr

8:00-9:00

Bureau Director Planning Session

10:00-10:30

Caseware Demo

10:30-11:00

City Economist

1:30-2:00

Raphael Colon/Sr Bus Ops Mgr

2:00-3:30

Raphael Colon/BES Director/Sr Bus Ops Mgr

4:00-5:00

BIBS Director/Sr Policy Analyst/Risk Mgr/

30

Out of office

 

 

 

 

 

 

 

 

 

 

 

 

 

 

September 2013

Monday

 

Tuesday

 

Wednesday

 

Thursday

 

Friday

 

2

Holiday 

3

8:30-9:30

Sr Bus Ops Mgr

10:00-11:00

CAFR 

11:30-12:00

Sr Policy Analyst/Debt Mgr/Spec Fac Dev Mgr

1:30-2:30

Revenue Director

3:00-4:00

Mayor 

4:00-4:30

Chief Procurement Officer

4

9:30-9:30

Bus Ops Mgr (HR) 

11:00-12:00

OMF Finance & Policy Team

1:00-1:30

Sr Bus Ops Mgr

2:00-3:00

Deferred Comensation Committee Meeting

3:30-4:00

EBS Mgr/City Treasurer/Sr Bus Ops Mgr (HR)

5

8:30-9:00

CSA II - Massenburg 

9:30-10:30

COOP

11:30-1:00

Bureau Directors Meeting

1:00-2:00

BIBS Director 

2:00-2:30

BES Director

2:30-3:00

Water Director

6

7:30-8:30

Debt Manager 

9:00-10:00

EBS Mgr/Sr Policy Analyst/Sr Bus Ops Mgr (HR)

10:30-11:30

VMC

1:00-2:00

Administrative Process Review

2:00-3:00

EBS Mgr

3:45-4:30

CTO 

9

9:00-11:00

OMF Core Leadership Team Meeting

10:00-11:00

Labor Relations Mgr

11:00-11:30

Parks Director

11:30-12:30

CAFR

12:30-1:00

Engineering Assoc (Parks)

 

1:00-2:00

HR Director/EBS Mgr  

2:00-2:30

Financial Analyst (Bus Ops)

2:30-3:30

Debt Mgr

3:30-4:00

PBOT Director

4:00-5:00

City Treasurer 

10

8:00-9:00

CTO

10:00-11:00

Commissioner Fritz

11:00-11:30

PSSRP Mgr

1:00-2:00

City Controller 

2:30-3:00

Commissioner Saltzman

3:00-3:30

Facilities Mgr

4:00-5:00

HCM Audit Report 

5:00-5:30

Bus Ops Mgrs

11

Out of Office

12

Out of Office

 

13

Out of Office

16

7:30-8:30

Bus Ops Mgrs 

8:00-9:00

Debt Manager

9:00-11:00

OMF Core Leadership Team Meeting

11:30-12:30

Mayor

1:00-2:00

EBS Mgr/City Controller/CGIS Mgr

2:00-2:30

EBS Mgr/CTO/BIBS Director

2:30-3:30

CAFR 

3:30-5:00

OMF Advisory Committee

17

8:00-9:00

City Controller

9:00-10:00

Facilities Mgr/City Attorney (Law)/Deputy City Attorney

10:00-11:00

Audit of Vacant Positions 

2:00-3:00

Commissioner Novick

3:00-4:30

VMC Tour

18

8:30-9:30

OMF Finance & Policy Team

9:30-10:00

TOC (Council)

10:00-11:00

Prin Mgmnt Analyst

11:00-12:00

BIBS Director/Facilities Mgr

1:30-2:30

Direct Deposit 

2:45-3:15

Visitiors IGA (Council) 

19

8:00-9:00

EBS Mgr/ Bus Ops Mgr (HR)

9:00-10:00

OMF LMC

10:00-11:00

City Team

11:00-12:00

Sr Bus Ops Mgr

12:00-1:00

BIBS Director/Facilities Mgr

1:00-2:00

City Treasurer

2:00-3:00

HR Director 

3:00-4:00

Facilities Mgr/City Attorney (Law)/Deputy City Attorney

4:00-5:00

Commissioner Fritz 

20

7:30-8:00

Debt Mgr 

8:00-9:00

EBS Mgr

9:00-10:00

Sr Policy Analyst

10:00-11:00

HR Director

11:00-12:00

VMC

12:00-1:00

Sr Policy Analyst/Facilities Mgr

1:00-2:00

CTO 

2:00-3:00

Chief Procurement Officer

3:00-4:00

City Controller

23

Out of Office 

24

Out of Office 

25

Out of Office 

26

Out of Office 

27

Out of Office 

30

8:30-9:00

Bus Ops Mgrs

9:00-11:00

Core Leadership Team

1:30-2:30

CAFR 

2:30-3:30

Prin Mgmnt Analyst/City Treasurer

3:00-4:00

Mayor

4:00-5:00

Prin Mgmnt Analyst