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GENERAL INFORMATION: 503-823-4000
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5.04.010 Provisions Made For.
5.04.020 Sundry Trusts Fund.
5.04.030 Trustees’ Fund.
5.04.040 Parking Meter Fund.
5.04.050 Golf Fund.
5.04.070 Bonded Debt Interest and Sinking Fund.
5.04.140 Parking Facilities Fund.
5.04.150 Parking Facilities Bond Redemption Fund.
5.04.160 Sewage Disposal Fund.
5.04.165 Countercyclical Fund.
5.04.170 Revenue Sharing Fund.
5.04.175 State Revenue Sharing Fund.
5.04.180 CityFleet Operating Fund.
5.04.185 Facilities Services Operating Fund.
5.04.190 Communications Service Operating Fund.
5.04.200 Printing and Distribution Services Operating Fund.
5.04.210 Improvement Warrant Sinking Fund.
5.04.220 Economic Development Trust Fund.
5.04.230 Insurance and Claims Operating Fund.
5.04.240 Workers’ Compensation Self Insurance Operating Fund.
5.04.250 System Development Charge Sinking Fund.
5.04.270 Washington County Water Supply Construction Fund.
5.04.280 Washington County Water Supply Bonded Debt Service Sinking Fund.
5.04.290 Water Growth Impact Charge Trust Fund.
5.04.300 Bull Run Fund.
5.04.310 St. Johns Landfill End Use Plan Fund.
5.04.320 Sewer Revolving Loan Fund.
5.04.330 Environmental Remediation Fund.
5.04.400 Sewer System Operating Fund.
5.04.410 Sewer System Construction Fund.
5.04.420 Sewer System Debt Redemption Fund.
5.04.430 Sewer System Debt Proceeds Fund.
5.04.440 Sewer System Rate Stabilization Fund.
5.04.450 Sewer System Safety Net Fund.
5.04.460 Use of Sewage Disposal Fund.
5.04.470 Portland Police Fitness Room Trustee Account.
5.04.480 Property Management License Fund.
5.04.490 Graffiti Nuisance Abatement Trust Fund.
5.04.500 Technology Services Fund.
5.04.510 Arts Education and Access Fund.
5.04.515 Recreational Cannabis Tax Fund.
5.04.520 Mt. Hood Cable Regulatory Commission Agency Fund.
5.04.530 Inclusionary Housing Fund.
5.04.540 Housing Property Fund.
5.04.550 Housing Capital Fund.
5.04.560 Portland Clean Energy Community Benefits Fund.
5.04.570 Affordable Housing Development Fund.
5.04.580 Fire Capital Fund.
5.04.590 Citywide Obligations Reserve Fund.
5.08.010 Biweekly Pay Period.
5.08.020 Preparation and Certification of Biweekly Time Reports.
5.08.030 Computing Daily and Hourly Rates of Pay.
5.08.040 When Bureau of Human Resources to Draw Checks.
5.08.050 Allowance for Use of Private Automobile.
5.08.060 Safety Glasses.
5.08.070 Clothing Allowance.
5.08.075 Year Defined.
5.08.090 Travel Expenses.
5.08.095 Miscellaneous Expenses.
5.08.100 Rules For Travel and Miscellaneous Expenses.
5.08.105 Reimbursement to Employees in Educational Programs Authorized by the Council.
5.08.110 Bus Fare for Meter Readers.
5.08.120 Payment of Salaries and Wages at Other Than Times Specified.
5.08.130 Salaries Chargeable to More Than One Fund.
5.08.140 Salary Deductions.
5.08.150 State Tax Street Fund.
5.08.160 Delivery of Checks payable to Deceased Persons.
5.08.170 Hold Harmless Agreements.
5.08.180 Effect of Death upon Assignments and Levies.
5.09.040 Participation in the Plan.
5.09.050 Compensation Deferral.
5.09.055 Catch-up Provisions
5.09.056 Excess Deferrals.
5.09.060 Deferred Compensation Records.
5.09.070 Payment Options.
5.09.080 Distribution of Benefits Generally.
5.09.090 Qualified Domestic Relations Orders (QDRO).
5.09.100 Determination of Benefits Upon Death
5.09.110 Distribution Commencing After Death of Participant.
5.09.120 Unforeseeable Emergency.
5.09.140 Amendment and Termination.
5.09.150 Transfers from other code section 457(b) Plans.
5.09.155 Rollovers to the Plan.
5.09.156 Rollovers From the Plan
5.09.157 Purchase of Service Credits.
5.09.160 Unclaimed Assets.
5.10.020 Charitable Campaign.
5.10.030 Charitable Campaign Advisory Committee.
5.10.040 Eligibility for Participation in Charitable Campaign.
5.10.050 Administration of Charitable Campaign.
5.12.010 Unlawful to Assign Salary or Wages.
5.12.020 Bureau of Human Resources Not to Recognize Assignment.
5.16.010 Issued When.
5.16.020 Extraordinary Circumstances Requiring Emergency Checks.
5.20.010 Budget Procedure.
5.20.020 Reimbursable Expenditures Account.
5.24.010 Permanent Records to be Kept by Revenue Division.
5.24.020 Revenue Division to Report on Balance in Appropriation.
5.30.030 Applicability and Foreclosure Options.
5.30.040 Authorities and Responsibilities.
5.30.050 Collection Process.
5.30.060 Adjustment of Open Lien Amounts.
5.30.070 Catch-up Payment Program.
5.30.080 Hardship Payment Program.
5.30.090 Negotiation of Bonded Lien Payment Contracts.
5.30.100 Preparation of Foreclosure List.
5.30.110 Council Action on Foreclosure List.
5.30.120 Purchase of Property by the City.
5.30.130 Recording Notice of Foreclosure Sale.
5.30.140 Notice to Persons on Foreclosure List of Foreclosure Action.
5.30.150 Payment of Lien.
5.30.160 Presale and Sale Conditions.
5.30.170 Conduct of Foreclosure Sale.
5.30.180 Waste, Improvements to the Property and Nuisance Abatement Procedures.
5.30.190 Certificate of Sale and Notice of Sale to Property Owner.
5.30.200 Entry of Collections and Sales.
5.30.220 Issuance of Deed.
5.30.230 Payment of Taxes.
5.30.240 Sale of Property Purchased by City.
5.31.015 Applicability and Foreclosure Options.
5.31.020 Authorities and Responsibilities.
5.31.025 Collection Process.
5.31.027 Renegotiation of Installment Payment Contracts.
5.31.030 Preforeclosure Process and Review for Delinquent Tax Accounts.
5.31.035 Preparation of List.
5.31.045 Review of Final Foreclosure List.
5.31.050 Council Action on Final Foreclosure List; Recording of Notice.
5.31.055 Notice to Persons on Final Foreclosure List of Foreclosure Action.
5.31.060 Purchase of Property by the City.
5.31.065 Payment of Lien and Presale and Sale Conditions.
5.31.070 The Sale.
5.31.075 Certificate of Sale and Notice of Sale to Property Owner.
5.31.080 Lien Docket Entry.
5.31.090 Issuance of Deed.
5.31.095 Waste, Improvements to the Property, Nuisance Abatement Procedures.
5.31.100 Payment of Taxes.
5.31.105 Sale of Property.
5.33.020 City Council as Local Contract Review Board.
5.33.030 Application of Purchasing Code.
5.33.040 Authority of Chief Procurement Officer.
5.33.050 Authority for Golf Concession Contracts.
5.33.055 Authority of Appropriation Unit Managers.
5.33.060 Authority of Directors.
5.33.065 Authority for Stormwater Improvements.
5.33.070 Purchasing Goods, Services and Public Improvements from City Employees.
5.33.075 Affirmative Action.
5.33.076 Equal Employment Opportunity.
5.33.077 Equal Benefits.
5.33.080 Sustainable Procurement.
5.33.085 Preference for Goods Fabricated or Processed Within State or Services Performed Within State.
5.33.090 Use of Price Agreements.
5.33.100 Overview of Source Selection and Contractor Selection.
5.33.105 Feasibility and Cost Analysis.
5.33.110 Qualified Rehabilitation Facilities.
5.33.120 Sole-Source Procurements.
5.33.130 Emergency Procurements.
5.33.135 Declaration of State of Emergency or Disaster.
5.33.140 Cooperative Purchasing.
5.33.145 Rules on all types of Cooperative Procurements.
5.33.150 Joint Cooperative Procurements.
5.33.160 Permissive Cooperative Procurements.
5.33.170 Interstate Cooperative Procurements.
5.33.180 Small Procurements.
5.33.190 Intermediate Procurements.
5.33.200 Competitive Sealed Bidding.
5.33.205 Multi-Step Sealed Bidding.
5.33.210 Competitive Sealed Proposals, (RFP’s).
5.33.211 Procedures for Competitive Range, Multi-Tiered and Multi-Step Proposals.
5.33.215 Negotiations, Discussions within the Competitive Range for Multi-Tiered or Multi-step Proposals.
5.33.217 Multi-Step Sealed Proposals.
5.33.220 Special Procurements.
5.33.300 Public Notice of Solicitation for Contracts over $150,000.
5.33.310 Specifications and Brand Names.
5.33.320 Bids or Proposals are Offers.
5.33.330 Facsimile Bids and Proposals.
5.33.340 Electronic Procurement.
5.33.350 Reverse Auctions.
5.33.360 Contract Conditions
5.33.400 Offer Preparation.
5.33.410 Bid or Proposal Security.
5.33.420 Pre-Offer Conferences.
5.33.430 Addenda to Solicitation Document.
5.33.440 Request for Clarification or Change.
5.33.450 Offeror Submission.
5.33.460 Pre-Closing Modification or Withdrawal of Offers.
5.33.470 Receipt, Opening, and Recording of Offers.
5.33.480 Late Offers, Late Withdrawals and Late Modifications.
5.33.495 Time for City Acceptance.
5.33.500 Responsibility of Offerors.
5.33.505 Qualified Products Lists.
5.33.510 Prequalification of Prospective Offerors; Pre-Negotiation of Contract Terms and Conditions.
5.33.530 Debarment of Prospective Offerors.
5.33.540 State of Oregon COBID Certified firms Prohibited Conduct; Sanctions; Appeals.
5.33.610 Offer Evaluation and Award.
5.33.620 Negotiation With Offerors Prohibited.
5.33.625 Contract Preferences.
5.33.630 Reciprocal Preferences.
5.33.635 Contract Preferences: Recycled Materials.
5.33.640 Rejection of all or part of an Offer.
5.33.645 Rejection of All Offers.
5.33.650 Notice of Intent to Award.
5.33.660 Cancellation, delay or suspension of Solicitation.
5.33.670 Disposition of Offers if Solicitation Canceled.
5.33.675 Documentation of Award.
5.33.685 Availability of Award Decisions.
5.33.690 Performance and Payment Security; Waiver.
5.33.695 Notification to State of Nonresident Contractor.
5.33.700 Protests and Judicial Review of Special Procurements.
5.33.710 Protests and Judicial Review of Sole-Source Procurements.
5.33.720 Protests and Judicial Review of Multi-Tiered Solicitations.
5.33.730 Protests and Judicial Review of Solicitation Documents and the Procurement Process.
5.33.740 Protests and Judicial Review of Contract Award.
5.33.750 Protests of Other Violations.
5.33.760 Review of Prequalification and Debarment Decisions.
5.33.770 Procurement Board of Appeals.
5.33.780 Powers of the Board.
5.33.790 Appeal to Board.
5.33.900 Social Equity Contracting and Employment Programs.
5.33.920 Records Maintenance; Right to Audit Records.
5.33.930 Right to Inspect Plant or Place of Business.
5.33.940 Contract Cancellation, Contractor Termination Procedures.
5.33.950 Unsolicited Proposal Policy.
5.34.020 Application and Authority.
5.34.040 Affirmative Action.
5.34.060 Contracts for Construction Other than Public Improvements
5.34.100 Overview of Source Selection and Contractor Selection.
5.34.110 Emergency Contracts; Bidding and Bonding Exemptions.
5.34.120 Selection of Substitute Contractor.
5.34.130 Joint Cooperative Purchasing.
5.34.140 General Rules for Joint Cooperative Procurements; Fees.
5.34.150 Competitive Bidding Requirement.
5.34.160 Intermediate Procurements.
5.34.300 Solicitation Documents; Required Provisions; Assignment or Transfer.
5.34.310 Notice and Advertising Requirements; Posting.
5.34.320 Specifications and Brand Names.
5.34.330 Facsimile Bids and Proposals.
5.34.340 Electronic Procurement.
5.34.410 Bid or Proposal Security.
5.34.420 Pre-Offer Conferences.
5.34.430 Addenda to Solicitation Documents.
5.34.440 Request for Clarification or Change.
5.34.450 Offer Submissions.
5.34.460 Pre-Closing Modification or Withdrawal of Offers.
5.34.470 Receipt, Opening and Recording of Offers.
5.34.480 Late Bids, Late Withdrawals and Late Modifications.
5.34.493 First-Tier Subcontractors; Disclosure and Substitution.
5.34.500 Responsibility of Offerors.
5.34.510 Prequalification of Offerors.
5.34.520 Eligibility to Bid or Propose; Registration or License.
5.34.530 Disqualification of Persons.
5.34.535 COBID Certified Firm Prohibited Conduct; Sanctions; Appeals.
5.34.600 Bid or Proposal Evaluation Criteria.
5.34.610 Offer Evaluation and Award; Determination of Responsibility.
5.34.620 Negotiation With Bidders Prohibited.
5.34.625 Contract Preferences; Resident Bidders.
5.34.630 Reciprocal Preferences.
5.34.640 Negotiation When Bids Exceed Cost Estimate.
5.34.645 Rejection of Offers.
5.34.650 Notice of Intent to Award.
5.34.660 Cancellation, Delay or Suspension of Solicitation.
5.34.670 Disposition of Offers if Solicitation Canceled.
5.34.675 Documentation of Award.
5.34.680 Time for City Acceptance; Extension.
5.34.685 Availability of Award Decisions.
5.34.690 Performance and Payment Security; Waiver.
5.34.695 Notification to State of Nonresident Contractor.
5.34.700 Protests and Judicial Review of Individual and Class Exemptions.
5.34.710 Protests and Judicial Review of Multi-Tiered Solicitations.
5.34.720 Protests and Judicial Review of Solicitation Documents and the Solicitation Processes other than Multi-Tier Processes.
5.34.725 Administrative Reconsideration as a Result of Rejection for Failure to Meet DBE Requirements.
5.34.730 Protest of Contractor Selection, Contract Award.
5.34.740 Protests of Other Violations.
5.34.750 Review of Prequalification and Disqualification Decisions.
5.34.760 Procurement Board of Appeals.
5.34.770 Powers of the Board.
5.34.780 Appeal to Board.
5.34.810 Definitions for Alternative Contracting Methods.
5.34.820 Use of Alternative Contracting Methods.
5.34.830 Findings, Notice and Hearing.
5.34.840 Competitive Proposals; General Procedures.
5.34.845 Requests for Qualifications (RFQ)
5.34.850 Requests for Proposals (RFP).
5.34.860 RFP Pricing Mechanisms.
5.34.870 Design-Build Contracts.
5.34.880 Energy Savings Performance Contracts (ESPC).
5.34.890 Construction Manager/General Contractor Services (CM/GC Services).
5.34.900 Required Contract Clauses.
5.34.910 Waiver of Delay Damages Against Public Policy.
5.34.915 BOLI Public Works Bond.
5.34.930 Social Equity Contracting and Employment Programs.
5.34.940 Public Works Contracts.
5.34.950 City Payment for Unpaid Labor or Supplies.
5.34.960 Records Maintenance; Right to Audit Records.
5.34.970 Right to Inspect Plant or Place of Business.
5.34.980 Contract Cancellation, Contractor Termination Procedures.
5.36.001 Surplus Property Policy.
5.36.010 Disposition of Surplus Property.
5.36.011 Donations of Surplus Personal Property.
5.36.015 Disposition of Unclaimed and Found Personal Property.
5.36.020 Sale of Buildings for Removal from City Property.
5.36.025 Purchase and Resale by the City of Tax Foreclosed Property.
5.36.030 Loans of Personal Property Owned by the City.
5.36.035 Lost or Stolen City Property.
5.36.040 Parking Meter Fund Equipment.
5.36.050 Use of City Automobiles for Transporting Firing Squads.
5.36.060 Use of Water Bureau Property by Bureau of Shops.
5.36.070 Equipment Pool Rotary Account.
5.36.080 Zoological Specimens.
5.36.090 Gifts and Loans of Property.
5.36.100 Use of City Property for Elections.
5.36.110 Use of City Property for Air Quality Measuring Stations.
5.36.115 Designation of “Persons In Charge” for Purposes of Excluding Persons From City Property.
5.40.010 Drawing Checks in Payments of Claims.
5.40.020 Certain Demands to be Submitted to Council.
5.40.030 Appropriation to be Charged for All Demands.
5.40.040 Requisitions Required.
5.40.050 Payment of the City’s Contribution to the Public Employees Retirement Board and the State Industrial Accident Commission.
5.40.070 Funds Held for Benefit of Police Contributions Committee.
5.40.080 Requisition of Funds for Purchasing Police Evidence.
5.48.020 Application and Deposit.
5.48.030 Accounting Procedure.
5.48.035 Bureau of Emergency Communications Recordings Rates.
5.48.036 Office of City Attorney and OMF Risk Management Division - Records - Rates.
5.48.040 Collection of Money Due the City.
5.48.050 Improvements Without Assessment.
5.48.060 Interdepartmental Services Authorized.
5.48.070 Accounting Procedure for Interdepartmental Services.
5.50.010 Collections Section.
5.50.020 Compromise Authorization.
5.50.030 Money Collected.
5.52.010 Petty Cash and Change Accounts.
5.52.020 Cancellation of Checks and Issue of in Lieu Checks.
5.52.030 Cancellation of City assessments on Mortgage Records.
5.52.040 When Checks Are to Be Canceled.
5.52.050 Drawing Checks on Charter Appropriations.
5.52.060 Establishing Checking Account and Providing for Payment of Certain Refunds by Check.
5.56.010 Police Radio Dispatch Service.
5.56.020 Acceptance by Ambulance Companies.
5.60.010 Charges For Architectural Services.
5.60.020 Public Records Copy Charges.
5.60.040 Employee Lists Furnished by the Accounting Division Manager
5.60.050 Licensees’ Lists Furnished by License Bureau.
5.60.110 Driving City Cars to and from Work.
5.60.120 Lien Accounting System Access.
5.64.010 Fiscal Agency in New York City.
5.64.020 Appointment of Deputy Auditors.
5.64.030 Treasurer to Cash Credit Union Checks.
5.64.040 Bureau of Water Works Accounts.
5.64.050 Execution of Releases from Claims for Damages.
5.64.060 Cancellation of Refund checks.
5.64.090 Investment of Available Funds.
5.64.100 Determination of City’s Subrogation for Time Loss Payments.
5.64.110 Procedure Upon Obtaining Real Property with Outstanding Liens, Assessments or Accumulated Interest.
5.68.015 General Requirements – PTE Manual.
5.68.020 Special Procurements.
5.68.030 Public Announcement of Requirements.
5.68.035 Authority to Obligate City for Professional, Technical or Expert Services.
5.68.040 Process for Services Costing Under and Over The Formal Bid Threshold
5.68.050 Review by City Attorney and Chief Procurement Officer.
5.68.060 Outside Legal Services.
5.68.070 Procedure for Selection of Bond Counsel.
5.68.080 Consultant's Compliance with Workers' Compensation Requirements.
5.68.090 Selection of Architectural, Engineering and Land Surveying Consultants for PTE Contracts.
5.68.100 Direct Contracts with Architects, Engineers and Land Surveyors.
5.68.110 Two-Tiered Selection Process.
5.72.030 Economic Development Applications.
5.72.040 Economic Development Initial Review, Standards.
5.72.050 Housing - Applications.
5.72.060 Housing - Initial Review, Standards.
5.72.070 Initial Determination of Eligibility, Final Approval, Appeals.
5.72.080 General Conditions; Document Preparation and Review.
5.72.090 Application Processing, Financial Considerations.
5.72.100 Administrative Fees.
5.72.110 Bond Issuance.
5.72.120 Reporting Requirements.
5.73.020 Tax Imposed.
5.73.030 Net Revenues Distribution.
5.73.040 Intergovernmental Agreements.
5.73.050 Citizen Oversight Committee.
5.73.070 Effective Dates.
5.73.080 Revenue Division Responsibilities.
5.73.090 Limitation on Costs.
5.73.110 Frivolous Filing, False Filing and Hacking.
5.74.040 Public Art Trust Fund.
5.74.045 Funds for Creative Space.
5.75.030 Filing an Amended Claim.
5.75.040 Review of Amended Claim by Program Manager.
5.75.050 Hearing on Amended Claim by City Council.
5.75.060 Filing a New Claim.
5.75.070 Review of New Claim by Program Manager.
5.75.080 Hearing on New Claim by City Council.
5.75.090 Claim Processing Fee
5.75.100 Determination of Common Law Vested Right.
5.75.110 Hearing on a Common Law Vested Right By City Council.