TEMPORARY PUBLIC ASSEMBLY PERMITS FOR NON-ASSEMBLY TYPE OCCUPANCIES
Administrative Rule Adopted by Portland Fire & Rescue Pursuant to Rule-Making Authority
A. This policy is established June 5, 2007.
B. A Temporary Public Assembly Permit is required for any event in a non-assembly occupancy with more than 50 people.
C. It is the purpose of this policy to provide clarity and uniformity in issuing temporary public assembly permits for gatherings of 50 or more people for civic, social, recreational or religious functions in an occupancy not approved for assembly use.
1. This policy, for the temporary permitting of non-assembly type occupancies for public assembly use, is not intended to be a means for creating a business.
2. For gatherings of 50 or more people confined by fences, walls, tents or similar occupancies, not approved as assembly occupancies.
3. For gatherings of 500 or more people inside of an assembly occupancy, refer to Portland Policy FIR 3.11 – Public Assembly Event Permits.
D. This policy applies to all occupancies where Portland Fire & Rescue (PF&R) has fire prevention authority.
1. Portland City Code (PCC) Title 31 Fire Regulations Chapter 31.40
2. PCC Title 31 Chapter 31.40.020 Activities Requiring Temporary Permits
3. 2007 Portland Fire Code (PFC) Section 105.6.34 Permits
1. Event: A social activity that occurs for a specified duration on specific dates. It is required to be the same physical layout shown in plans submitted with the original permit application.
2. Charity Event: An event where at least 50% of the labor is provided by volunteers and is not a for profit event. Event Coordinator must provide proof via a 501(c)(3) exempt ID number for the charitable organization.
3. Tent/Membrane Structure: A structure, enclosure or shelter constructed of fabric or pliable material supported by any manner except by air or the contents that it protects. Refer to PFC Section 3103 Tents and Other Membrane Structures.
A. Frequency of Events
1. The Fire Marshal’s Office shall not issue more than 24 Temporary Assembly Permits per year to a non-assembly occupancy – with a limit of 12 permits for non-charity events and 12 permits for charity events.
2. A maximum of two events per calendar month per building.
3. Event duration shall be limited to a maximum of four (4) consecutive calendar days.
B. This policy is not intended for assembly-approved occupancies to temporarily increase their occupant load through the use of this permit process.
C. Permit applications process and procedures shall comply with PCC Title 31.40.030.
D. Plan Submittal Requirements:
1. Buildings may need a site review prior to completion of plan review.
2. Information required on plans:
a. Floor layout showing booths, stages, tables, furniture locations, etc.
b. Location and size of all exits – minimum of two exits identified with approved illuminated exit signs. Indicate direction of door swing.
c. Egress lighting: location, type and secondary power supply.
d. Overhead door locations and dimensions.
e. Location and description of stairs/ramps related to exits.
f. Aisle locations and dimensions.
g. Fire protection equipment type and locations.
h. Fire alarm type and location.
i. Use and location of decorations.
j. If propane is to be used, a separate permit will be required. The plan submitted with the application shall show the location(s) of tanks and type(s) of equipment.
3. Submittal Deadline: Applications and required plan information must be submitted twenty one (21) days prior to the event start date. If materials are submitted less than 21 days before an event a double permit fee may be assessed. Revisions may be submitted up to seven days before an event date but could result in additional fees if the revisions include changes such as adding booths, reducing exit widths, etc. or if the revision requires code resolution.
PF&R strongly discourages applicants from submitting permit applications less than seven (7) days before an event. Upon receipt of an application less than 7 days prior to an event, PF&R will make reasonable efforts to determine whether any Fire Inspectors are available to complete a plan review and site inspection prior to the event. If no Inspectors are available, the application will be rejected. If an Inspector is available but is unable to schedule an inspection with the applicant, the application will be rejected.
Regardless of when the application is submitted, PF&R will not issue a permit unless all fire and life safety violations identified by the Inspector have been abated.
4. All plans shall be approved by the appropriate City officials in the following order:
a. Planning and Zoning.
b. Bureau of Development Services.
c. Portland Fire & Rescue, Fire Marshal’s Office.
5. Applications shall be subject to on-site inspection prior to permit approval.
6. All permitted events are subject to inspection during the actual event to verify compliance with the requirements specified on the approved permit.
E. Failure to comply with the provisions of an approved permit or any requirements of this policy may result in the revocation of the current permit, issuing of citations and/or fines, and/or denial of any further requests for permits by said applicant.
F. Fire Watch/Standby: The Fire Marshal’s Office may perform a fire watch or standby if additional fire and life safety hazards are identified during plan review. Associated fees are at the expense of the applicant and can be found in Portland Policy FIR-12.01 - Fire Regulations Fee Schedule.
Administrative rule adopted by Chief of Portland Fire & Rescue and filed for inclusion in PPD June 12, 2007.
Administrative rule deleted from PPD by Chief of Portland Fire & Rescue November 25, 2008.
Revised administrative rule adopted by Chief of Portland Fire & Rescue and filed for inclusion in PPD February 2, 2009.
Revised administrative rule adopted by Chief of Portland Fire & Rescue and filed for inclusion in PPD August 25, 2011.
Revised administrative rule adopted by Chief of Portland Fire & Rescue and filed for inclusion in PPD September 8, 2011.
Revised administrative rule adopted by Chief of Portland Fire & Rescue and filed for inclusion in PPD November 19, 2015.