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ADM-1.09 - Sustainable Procurement Policy

SUSTAINABLE PROCUREMENT POLICY

Binding City Policy

BCP-ADM-1.09


PURPOSE

WHEREAS, Resolution 37379, adopted in August 2018, directed the Office of Management and Finance to work with stakeholder groups to develop policy recommendations that address corporate responsibility and best practices in City procurements; and

WHEREAS, the products and services the City purchases have inherent social, human health, environmental, and economic impacts; and

WHEREAS, the City can leverage its purchasing to reduce adverse impacts throughout product or service life cycles and influence positive change within markets and communities; and

WHEREAS, the City has an interest as an entity contracting for services in high-risk industries such as janitorial, security, and industrial laundry, when workers are safe, well compensated, and have adequate benefits that contracts are executed more efficiently and in a more desirable fashion. Workers in these industries are particularly vulnerable to poverty wages, wage theft, sexual assault in the work place, increased risk of safety and health hazards, retaliation for asserting their rights on the job, and other work-related problems, and therefore, the City has an interest in ensuring these issues are addressed by entities contracting for City business; and

WHEREAS; the City should ensure that these high-risk industry jobs that the City creates are good jobs that offer living wages and benefits; and

WHEREAS, the City of Portland has an interest in consistent and quality services; and

WHEREAS, City bureaus and offices depend on continuous, uninterrupted and reliable services to enable them to adequately serve the residents of Portland; and

WHEREAS, the City finds that labor-management conflict would jeopardize the City’s proprietary interests as a purchaser of services by substantially interfering with the quality and consistency of services provided to the City and its residents; and

WHEREAS, service disruption would result in additional costs and otherwise avoidable expenditures of limited taxpayer funds; and

WHEREAS, City finds that the likelihood of such labor-management conflicts interfering with the provision of services is increased if contractors do not have a labor peace agreement to avoid disruption.


POLICY

NOW, THEREFORE, BE IT RESOLVED, that Procurement Services implement tools to avoid labor-management conflicts and disruption to services, and to specifically address conditions in high-risk industries such as janitorial, security, and industrial laundry, including contracting practices such as labor peace, employee retention, evaluation of proposals based on total and guaranteed compensation, and additional policy as agreed to by Procurement with the input of stakeholders in these industries; and

BE IT FURTHER RESOLVED, that the City of Portland Sustainable Procurement Policy attached here as Exhibit A is amended; and

BE IT FURTHER RESOLVED, that the Chief Procurement Office is authorized to develop and adopt administrative rules reasonable and necessary for the implementation of a Contractor Code of Conduct, including sustainable supply chain compliance methodologies; and

BE IT FURTHER RESOLVED, that this resolution is binding city policy and supersedes:

1. The Sustainable Procurement Policy adopted in Resolution No. 37379; and

2. The Sustainable Procurement Policy adopted in Resolution 37403.

Link to Exhibit A (PDF Document, 722 kb)


HISTORY

Resolution No. 36145, adopted by City Council June 11, 2003.

Superseded by Resolution No. 36620, adopted by City Council July 16, 2008.

Superseded by Resolution No. 36814, adopted by City Council September 8, 2010.

Amended by Resolution No. 37379, adopted by City Council August 22, 2018.

Amended by Resolution No. 37403, adopted by City Council December 13, 2018.

Amended by Resolution No. 37483, adopted by City Council March 25, 2020.