Administrative Rule Adopted by Portland Fire & Rescue Pursuant to Rule-Making Authority
A. This policy is established July 20, 1994.
B. The purpose is to provide guidance in identifying circumstances where a fire watch should be provided and the process to establish one.
C. This policy applies to all structures where Portland Fire & Rescue (PF&R) has authority.
D. It is the responsibility of PF&R when inspecting or responding to an alarm and finding an imminently dangerous condition such as a required fire protection system that is inoperative or indicating a “trouble” condition, to require the owner to restore the system or eliminate other dangerous conditions. If the system cannot be restored or other conditions abated before the PF&R representative is ready to leave the premises, the Officer/Inspector/Investigator should require an equal degree of safety be provided for the occupancy, or require and approve a fire watch plan and provider, or determine if a fire watch is necessary.
This policy is to be viewed as a guideline and in no way restricts the latitude of an Officer/Inspector/Investigator who may discover other imminently dangerous conditions requiring a fire watch.
Examples deemed to be imminently dangerous:
1. A Fire Alarm system in an alarm or trouble condition, or not functional in residential, institutional, or assembly occupancies;
2. Hazardous material spills or other situations presenting a hazard to life or property;
3. Sprinkler systems that are out of order in residential, institutional, or assembly occupancies; or in facilities that present a major fire-fighting challenge.
Note: In warehouses where sprinkler systems are inoperative, it generally would not be appropriate to require a fire watch.
1. Portland City Code (PCC) Title 31.20.070 provides authority to require and, when necessary, provide fire watch patrols in situations that are deemed to be imminently dangerous.
2. PF&R Form 300.04, Notice of Violation/Fire Watch Agreement.
3. Operational Guide (OG) 6.18, Commercial Alarm Procedures.
A. Where fire protection systems have been compromised, have the owner attempt to reset any alarm system or determine the reason for the sprinkler system being inoperable.
B. When systems can not be reset or imminently dangerous conditions are not fully abated and the building is occupied by people who may not be awake, alert or able to evacuate quickly, a fire watch should be required (typical examples are residential, institutional and assembly occupancies).
C. During FMO office hours, the Officer/Inspector/Investigator should notify a Senior Inspector of their intended action.
D. Issue Notice of Violation:
1. The member will issue a ‘Notice of Violation-Fire Watch Agreement’ and note how often patrols shall be provided. Generally, 30-minute patrols will be adequate; more frequent if there is a high-life hazard such as a nursing home.
2. A record of these patrols shall be kept by the patrolling parties.
3. An Officer/Inspector/Investigator may request to see the log during any visit to the site.
4. An FMO Referral shall be created using the FMO Referral tool in FIRES2000 and forwarded to the FMO for follow-up inspections.
5. A copy of the ‘Notice of Violation-Fire Watch Agreement’ shall be sent to the FMO and will be attached to a Fire Watch inspection entry in FIRES2000 by the responsible inspector.
E. The Officer/Inspector/Investigator may allow the owner to provide the fire watch with their own staff, an agent, or by a Licensed Bonded Security Guard. Should the owner fail to provide the fire watch, PF&R may contact the company which has a contract with PF&R, G4S Secure Solutions USA, Inc. Contact the Portland Building Security Desk at 503-823-5388. The security desk will contact the security desk supervisor to initiate this response. In the event that a security guard is required but not available to perform the task, an Off-Duty Fire Inspector will be called back to perform the required fire watch (see folder in F:FMO Reference/Fire Watch Inspector Contact List).
F. If PF&R hires the security company, notify the PF&R Prevention Division Business Operations Supervisor by email with the date, time, address, business name, and any other pertinent information so billing arrangements can be tracked.
Originally adopted by Fire Marshal as Fire Prevention Division Policy Manual Document A-4, effective July 20, 1994. Revised March 20, 2001, September 8, 2004, and April 12, 2005.
Filed for inclusion in PPD June 13, 2003.
Revision filed in PPD April 13, 2005.
Revised rule adopted by Chief of Portland Fire & Rescue June 12, 2007.
Revised administrative rule adopted by Chief of Portland Fire & Rescue and filed for inclusion in PPD February 1, 2011.
Revised administrative rule adopted by Chief of Portland Fire & Rescue and filed for inclusion in PPD July 21, 2014.
Form 300.04 - "Notice of Violation/Fire Watch Agreement" removed by Fire Marshall March 16, 2018.