Each policy or rule in the PPD is assigned a unique alphanumeric document code number by the City Auditor. This document number is based on the document type, classification category, subcategory and policy or rule number. For example, the FY 2001-02 Supplemental Budget has the following document code number:
Document Type: "BCP"- Represents this is a Binding City Policy Category: "FIN"- Represents this is a Financial Policy Subcategory: "1"- Represents the first subcategory - Budget Number: ".01"- Represents the rule number in this subcategory
City Code Chapter 1.07 provides that four types of documents are required to be filed in the PPD:
- Binding City Policies: statements of the City Council, expressed in a Resolution or Ordinance that have binding effect or serve as mandatory approval criteria for future decision-making.
Document Type Prefix: BCP
- Non-Binding City Policies: statements of the City Council's opinion that do not have binding effect or serve as mandatory approval criteria for future decision-making.
Document Type Prefix: NCP
- Administrative Rules Adopted by Council: binding requirements, regulations, or procedures that are formally adopted by the City Council.
Document Type Prefix: ARC
- Administrative Rules Adopted Pursuant to Rule-Making Authority: binding requirements, regulations or procedures that are formally adopted by a City official pursuant to rule-making authority expressly delegated by the Council. Administrative rule-making authority must be adopted by a binding resolution or ordinance.
Document Type Prefix: ARB
City Code section 1.07.040 authorizes the City Auditor to organize the PPD by subject matter. Policies and rules filed for inclusion in the PPD are assigned by the Auditor to a classification category. Classification categories are based on the general subject matter of the document. The letter based prefix system allows for flexibility and provides easy identification of policy categories. The Auditor will amend the category listing as necessary to provide for future growth.
CATEGORY PREFIX Administration ADM Arts & Culture ART Economy ECN Education & Youth EDY Environment - Built ENB Environment - Natural ENN Finance FIN Fire & Rescue FIR Housing HOU Human Resources BHR Licensing LIC Parks PRK Public Safety PSF Technology BTS Transportation TRN Utilities UTL
As rules are entered into the PPD, subcategories will also be assigned to allow easy identification of types of rules and policies.
The Auditor will publish the PPD on the Auditor's Office web page. Policies and rule will be indexed in a number of different ways:
Per Portland City Code Section 1.07.030 the Auditor will also maintain a paper copy of the PPD. Documents in the paper PPD will be indexed numerically by Category. The paper PPD will be available for review in the Auditor's Office during normal working hours.