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City of Portland

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5.33.190 Intermediate Procurements.

(Amended by Ordinance No. 189878, effective March 4, 2020.)

A.  Generally. For Procurements of Goods and Services not exceeding a Contract Amount of $150,000, the City may Award a Contract as an Intermediate Procurement pursuant to ORS 279B.070.   A Procurement shall not be artificially divided or fragmented so as to constitute an intermediate Procurement under this section.

1.  Oral Bids: For Procurement of Goods and Services not exceeding $50,000, the City may Award a Contract after seeking three oral or Written Bids.

2.  Written Bids: For Procurements of Goods or Services anticipated to exceed $50,000 but not exceeding $150,000, the City may Award a Contract after seeking three Written Bids.

3.  Written Proposals Only: For Procurements of Goods and Services of any dollar amount not exceeding $150,000, the City may Award a Contract after seeking three Proposals.  All Proposals must be in writing; the City may not seek oral Proposals.

B.  For all Intermediate Procurements, the City shall seek at least three informally solicited competitive Bids or competitive Proposals from prospective Contractors, and shall keep Written records of the sources of the Bids or Proposals received. If three Bids or Proposals are not reasonably available, the City may proceed with the Procurement but only after making a Written record of the effort made to obtain the Bids or Proposals.

C.  Negotiations: The City may negotiate with an Offeror to clarify its Bid or Proposal or to effect modifications that will make the Bid or Proposal acceptable or more Advantageous to the City, provided that all Offerors contacted are offered the same opportunity in order to compete on the same basis.