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Bureau Innovation Project Goal #9: Public Involvement
Description: Develop Consistent Public Involvement* Procedures.
The City of Portland currently lacks publicly-shared consistent standards, accountability mechanisms and expectations for involving and informing community members and stakeholders in its decision-making processes. This effort will focus on internal city reforms regarding public involvement processes to create consistent expectations and processes for public involvement activities depending on the type of project. Additionally, it will articulate the process by which community members and stakeholders participate on boards and commissions. Creativity and flexibility for the individual needs of projects will be supported. This effort will focus on how city staff and officials interact with the community and create publicly-shared expectations around types of projects requiring public involvement and public involvement processes.
*For the purposes of this work, we are using a broad definition of public involvement that includes the full spectrum - from public information to public involvement to public engagement.
Team Milestones & Progress:
At the November 2, 2006 Implementation team meeting, Bureau Innovation Project #9 presented final recommendations and a public involvement toolkit. The presentation by BIP #9 received an overwhelmingly positive response from the Implementation Team.
Commissioners Leonard, Adams, and Saltzman all agreed to use the toolkit in pilot projects that would further refine the toolkit for use in all City Bureaus. The participating bureaus in the pilot projects are the Portland Water Bureau and Portland Parks & Recreation, and with the Portland arts community.
Check out the Public Involvement Toolkit here.
In order to improve public outreach goals and strategies to ensure coordination and expand opportunities for public involvement, this team plans to hold monthly team meetings including a variety of public members and city employees to review and develop tools and approaches. Once products are developed, the team will facilitate City bureau and public review of findings, including any policy adoptions if directed by the Bureau Innovation Project Implementation Team.
| Milestone/Goal | Completion Date | Status |
| Recruit team members from bureaus & community | August 2005 | |
| Hold initial meeting & establish meeting schedule | August 2005 | |
| Finalize team workplan | October 2005 | |
| Team & subcommittees work on drafts | October '05-August '06 | |
| Finalize reports for public review | September 2006 | |
| Provide Implementation Team final report | November 2006 | |
| Council adoption (as needed) | TBD | TBD |
NOW INVITING COMMENT ON: Outreach & Involvement Handbook, Draft 3rd Edition - Comment Easily Online!
BIP #9 Background Materials
- Adopted Citizen Involvement Principles
- BIP # 9 Work Plan
- BIP #9 Complete Toolkit
- BIP #9 DRAFT Public Involvement Spectrum
- BIP #9 Final Toolkit for Pilot
- BIP #9 List of Parking Lot Issues
- BIP #9 Public Involvement Tools, by category
- BIP #9 Revised List of Questions
- BIP #9 Roster
- Community Governance Resource Kit
- History of Neighborhood Needs Assessment
- Moreland Council Consultation Framework, May 2000
- Outreach & Involvement Handbook for City Bureaus
- PDC Public Participation Policy & Manual
- Public Involvement Taskforce
- Summary of Proposed Updates to Adopted Public Involvement Principles
- Summary of Public Involvement Taskforce Recommendations
- Warringah Council Community Consultation Matrix
- Western Area Power Adminstration Public Involvement Framework
BIP #9 Meeting Agendas & Notes
- April 26, 2006 Agenda for BIP #9: Public Involvement
- April 26, 2006 Meeting Notes for BIP #9: Public Involvement
- August 17, 2005 Co-Leads Meeting Notes for BIP #9: Public Involvement
- August 2, 2005 Co-Leads Meeting Notes for BIP #9: Public Involvement
- August 30, 2006 Agenda for BIP #9: Public Involvement
- August 30, 2006 DRAFT Meeting Notes for BIP #9: Public Involvement
- August 31, 2005 Team Meeting Agenda & Notes for BIP #9: Public Involvement
- December 14, 2005 Agenda for BIP #9: Public Involvement
- December 14, 2005 Meeting Notes Draft for BIP #9: Public Involvement
- February 22, 2006 Agenda for BIP #9: Public Involvement
- February 22, 2006 Meeting Notes for BIP #9: Public Involvement
- January 25, 2006 Meeting Agenda for BIP #9: Public Involvement
- January 25, 2006 Meeting Notes for BIP #9: Public Involvement
- July 1, 2005 Co-Leads Meeting Notes for BIP #9: Public Involvement
- July 26, 2006 DRAFT Meeting Notes for BIP #9: Public Involvement
- July 26, 2006 Meeting Agenda for BIP#9: Public Involvement
- June 21, 2005 Co-Leads Meeting Notes for BIP #9: Public Involvement
- June 28, 2006 Meeting Agenda for BIP #9: Public Involvement
- June 28, 2006 Meeting Notes for BIP #9: Public Involvement
- March 29, 2006 Meeting Agenda for BIP #9: Public Involvement
- March 29, 2006 Meeting Notes for BIP #9: Public Involvement
- May 31, 2006 Meeting Agenda for BIP #9: Public Involvement
- May 31, 2006 Meeting Notes for BIP #9: Public Involvement
- November 30, 2005 Meeting Notes for BIP #9: Public Involvement
- November 30, 2005 Meeting Packet for BIP #9: Public Involvement
- October 26, 2005 Meeting Notes for BIP #9: Public Involvement
- October 26, 2005 Meeting Packet for BIP #9: Public Involvement
- September 14, 2005 Co-Leads Agenda & Meeting Notes for BIP #9: Public Involvement
- September 27, 2006 Meeting Agenda for BIP #9: Public Involvement
- September 27, 2006 Meeting Notes for BIP #9: Public Involvement
- September 28, 2005 Meeting Packet for BIP #9: Public Involvement
- September 28, 2005 Team Meeting Agenda & Notes for BIP #9: Public Involvement