Tuesday, March 26, 2002
SUMMARY NOTES: Guidelines Review, Empowerment & Assessment Team, GREAT
City of Portland, Office of Neighborhood Involvement
Patricia Gardner, Co-Chair Pearl District Neighborhood Association
Moshe Lenske , Co-Chair Woodstock Neighborhood Association
Nancy Chapin, Alliance of PDX Neighborhood Bus. Assocs.
Cathy Crawford, University Park Neighborhood Association
Leonard Gard, Southwest Neighborhood, Inc.
Raymond Hites, Lents Neighborhood Association
Brian Hoop, Office of Neighborhood Involvement
David Lane, Office of Neighborhood Involvement
Stanley Lewis, Downtown Community Association
Jerry Powell, Goose Hollow Foothills League N.A.
Michael O'Malley, Irvington Community Association
Charles Shi, Communities Beyond Neighborhood Boundaries
Mark Sieber, Neighbors West/Northwest
Ruth Spetter, City Attorney's Office
William Warren, Central Northeast Neighbors
Absent No one
Visitors Lee Perlman, media
Decisions by this group are subject to change at future meetings.
Opportunities for public input at the end of meeting and future workshops.
These minutes reflect changes made at the April 9th, 2002 meeting.
Approval of Summary Notes
- For March 12, 2002 GREAT meeting change grammatical error - "Discussion
about who" not whom.
- Forgot to include that we had already discussed the three options for first
sentence for Functions of Neighborhood Offices. (see below.)
- Notes approved.
- Suggestion made that we need to have a document that shows code language
side by side with discussion notes from minutes as similar to planning bureau
legislative policy proposals. Concern is that we need to show Council our
reasoning behind decisions. Project to complete before going to Council.
Functions of Neighborhood Offices
Issue of how to introduce function of neighborhood offices
- Discussion about dropping administering issues in this language, which belong
as an ONI function.
- Concern that there are different contractual requirements between coalitions
and offices. But ONI offices need to submit contract like language very similar
to non-profit contracts.
- The Office of Neighborhood Involvement may administer services to neighborhood
associations through neighborhood offices. A neighborhood office shall:
- Neighborhood associations may choose to receive services through a neighborhood
office. A neighborhood office shall:
- Neighborhood offices shall administer services to their participating neighborhood
associations. A neighborhood office shall:
- Drop language about administering services and move it into ONI section
and simplify intro to:
"A neighborhood office shall:"
- Accepted unanimously.
Issue of contractual relationship; need to add new section
- Need to add section about contractual relationship between ONI and neighborhood
offices to perform the function as laid out in a neighborhood offices' contract
or memorandum of understanding with the Office of Neighborhood Involvement.
- Move to accept new section: "Administer contract or memorandum of understanding
and operate the neighborhood office in accordance with the adopted standards;
- Group agreed to rearrange order of functions to reflect priorities. What
offices do goes first followed by contractual agreements.
B. Promote citizen participation
C. Administer contract or
Issue of facilitating communication between citizens and government
- Concern raised that standards relating to citizen involvement are not inclusive
of other issues like seeking non-profit status.
- Discussion about whether we need to have definition of citizen to include
everyone to raise awareness that not everyone is a US citizen but we want
to acknowledge everyone, whether legal or not, can get services.
- Everyone is eligible for services but each neighborhood association can
create different criteria for membership.
- Discussed possibly creating new definition of "neighbor" to broaden
understanding that all are invited to participate in associations and receive
neighborhood office services.
- Split up sentence. One says, "Facilitate communication between citizens
and government." Another one discusses providing training and orientation.
Issue of providing training and orientation and how we define service area
- Discussion about how do we deal with areas of the city where there is no
active neighborhood association. The offices continue to serve these areas
regardless if there is an active group with the hope that they will eventually
become a neighborhood association. What services do we offer to individuals
or groups - e.g. homeowners associations - which do not want to organize into
a recognized neighborhood association?
- Contractual obligation with ONI is to serve primarily neighborhood associations
and secondly individuals and other organizations when funding and staff time
is feasible. It's an issue of levels of service depending on funding. Only
recognized associations get communication money and land use notices or perhaps
running a board retreat. Individuals or homeowners associations can not request
- Perhaps the group needs to discuss how we define services to individuals.
We have only discussed services to neighborhood associations.
- Discussion to take out "neighbors" since referring to citizens
covers outreach to individuals.
- Comment about the importance of having geographic boundaries that match
between neighborhood associations, elementary school boundaries, and police
- ONI should reach out to neighborhood areas to ascertain possibilities of
organizing a neighborhood association.
- Reminder this is the section where we also need to identify how coalitions
relate to communities beyond neighborhood boundaries.
- We need to address the philosophy is this system set up as a vehicle for
grassroots community groups to come together to organize to affect city policy
or are coalitions simply a vehicle to provide city services to designated
- Primacy is that coalitions are collections of independent associations organizing
power. However, contractual obligations require coalitions to respond to service
requirements set by city in order to receive funds.
- Suggest sentence is: "Provide training and orientation, information
and support services to neighborhood associations within the area of neighborhoods
- Proposals for how we define service area:
- Neighborhood office boundary.
- Service area of the neighborhood office.
- Area of neighborhood served.
- Need to define two levels of services: Services to neighborhood associations
and services to individuals as available.
- Move to accept sections:
A. Facilitate communication between people and government.
B. Provide training and orientation, information and support services to neighborhood
associations within the area of neighborhood associations served.
- Create a definition of what standards are. Accepted.
The Meeting adjourned at 10:00 AM.
These minutes were approved at the April 9th, 2002 meeting.
The information contained in this document is preliminary and informal in nature
and does not necessarily reflect the views or adopted policies of the City of
Portland or the final outcomes of this project; the reader should exercise caution
in its interpretation.