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The City of Portland, Oregon

Community & Civic Life

Promote the common good

Main: 503-823-4519

City/County Info: 503-823-4000

TDD: 503-823-6868

1221 SW 4th Ave, Suite 110, Portland, OR 97204

South Portland Design Guidelines Community Advisory Group

Illustration of buildings.

Deadline for Applicants: June 2, 2019

Staff Liaison: Brandon Spencer-Hartle, 503-823-4641,

Scroll down to find the application link at the end of this page.


To be eligible for the South Portland Design Guidelines Community Advisory Group, members must live, play, worship, work or do business in the City of Portland.

Purpose and Role of the Bureau and Advisory Body

The City of Portland Bureau of Planning and Sustainability is updating the South Portland Historic District Design Guidelines and is looking for a diverse group of people to provide advice and guidance to City staff and a consultant team. The Community Advisory Group will inform development of a Proposed Draft of the Design Guidelines which will be reviewed by the Portland Historic Landmarks Commission and adopted by the Portland City Council.

What are the South Portland Design Guidelines?

Design Guidelines are land use approval criteria that must be met for additions, alterations, and new construction to be approved in historic districts. Design Guidelines are adopted by the Portland City Council and applied by the Bureau of Development Services and Portland Historic Landmarks Commission.   

The South Portland Historic District was established in 1998 upon listing in the National Register of Historic Places. Although a portion of the District is subject to the 1980 Lair Hill Conservation District Design Guidelines, those approval criteria no longer satisfy City of Portland best practice and are not uniformly applied across the entire South Portland Historic District. The goal of this advisory body is to assist in the development of design guidelines informed by the unique historic, social, cultural, and architectural character of the South Portland Historic District. 

What is the Community Advisory Group (CAG)?

The CAG will be a group of 5 to 7 people representing area and topic stakeholders. CAG members will serve as liaisons between their respective communities or organizations and the City. Throughout the process, the CAG will review and inform draft products and the overall public involvement process. The CAG will not vote on proposals and projects. City staff will integrate the feedback from the CAG into project materials and the development of a Proposed Draft of the Design Guidelines.

The City will endeavor to schedule CAG meetings at times and in locations that are convenient for members, and to provide project and meeting materials in a timely manner in advance of the meetings. All CAG meetings welcome the public to attend and will include opportunities for public comments.

Total number of advisory seats: 5 to 7

Number of seats available: 5 to 7

Volunteer Responsibilities and Commitment

The Community Advisory Group is expected to meet approximately once every six weeks from June to December 2019.

Meetings will be held in the evening at locations accessible by transit in the vicinity of South Portland. 

CAG members will be expected to:

  • Attend approximately five CAG meetings over the course of the remainder of 2019.
  • Review project and meeting materials in advance of meetings
  • Provide feedback on project materials and efforts, including public engagement, staff analysis, and draft proposals
  • Communicate project goals, work, and related efforts with interested people in the community and share the feedback received
  • Where applicable, consult with members of their individual organizations on how to best represent their views, concerns, and recommendations to the CAG
  • Where applicable, provide regular updates to their individual organizations on the project, project events, and the results of CAG meetings
  • Help to invite community to and participate in project related public events/workshops
  • Support and abide by an established CAG meeting agreement

 Group Composition

The South Portland Design Guidelines CAG will be comprised of 5 to 7 people, including individuals with specific interests or expertise and those with a connection to this area, that bring one or more of the following perspectives:

  • South Portland social, cultural, and architectural history
  • Historic preservation in Portland, Oregon
  • Architecture and/or design related to historic buildings and districts
  • Real estate development, especially adaptive reuse and housing production
  • South Portland business and/or housing issues

 CAG members are also expected to be:

  • A believer in the value of public participation in government process
  • Comfortable sharing private opinions and respectful of differing opinions
  • Able to think critically about the various issues at hand, including but not limited to: historic preservation, sustainability, design, housing, equity, and economics.

Application Process

Applications are due on June 2, 2019.

Click here for online application. This online application offers the advantage of a digital timestamp and delivery that certifies your submission date. It is the fastest method to get the application into the hands of the selection committee.

You may request to submit a PDF or Word Document. Emailing to request a PDF/Word version. All entries must be submitted to to qualify. Applications sent directly to the staff liaison will not be counted.

To talk with someone about this opportunity or to receive assistance completing the application, please contact the advisory body staff liaison at or 503-823-4641.

Public Official Conflict of Interest Notice

Those selected to serve on this body will be legally considered public officials for the duration of their service. As such, they will be required to publicly disclose potential conflicts of interest. If potential conflicts of interest are not disclosed, individual members are subject to education or monetary sanctions from the Oregon Government Ethics Commission. Having potential conflicts of interest does not preclude you from serving on this body and may not impact your ability to participate fully on this body. Stakeholders often have potential conflicts of interest by the nature of having interest in the work. The Conflict of Interest Disclosure is included in the application. Please fill all conflicts of interest on your application.

Voluntary & Confidential Demographic Information

The City is committed to diversity, inclusion, and equity and uses provided demographic information to help ensure that advisory body appointments represent a broad cross-section of community. Your information will not be used during the recruitment nor the selection process. State and federal law prohibit use of this information to discriminate against you. The City will treat this information as confidential to the fullest extent allowed by law. Questions about this may be sent to

General Questions

For general questions about the Advisory Bodies program, the recruitment process, or other upcoming advisory body opportunities please email

We Encourage You to Apply

We welcome you to browse our website to learn more about the bureau.

 Applications are due on June 2, 2019. To talk with someone about these opportunities or to receive assistance completing the application, please contact the advisory body staff liaison at or 503-823-4641.