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The City of Portland, Oregon

Community & Civic Life

Promote the common good

Main: 503-823-4519

City/County Info: 503-823-4000

TDD: 503-823-6868

1221 SW 4th Ave, Suite 110, Portland, OR 97204

Bureau of Planning and Sustainability Budget Advisory Committee

Deadline for Applicants: November 17, 2019 at 11pm

Staff Liaison: Julie Ocken | | 503-823-6041

Application and instructions below.

Purpose and Background

The Bureau of Planning and Sustainability (BPS) takes action to shape the future of Portland and advance climate protection for a more prosperous, healthy, equitable and resilient city now and for future generations.

A Budget Advisory Committee (BAC) is required for all City bureaus to advise staff and the bureau director in budget-related recommendations. As part of the FY20-21 budget process and continuing into calendar year 2020, BPS is working to revise its BAC process, moving from a short-term work group during the budget season (typically November-January) to an ongoing committee to work with BPS leadership throughout the year.

The BPS BAC will:

  • Advise BPS leadership on the upcoming fiscal year budget, offering suggestions and ideas that support BPS’ mission, values, and long-range priorities.
  • Assist with development of recommendations to Council about the BPS budget.
  • Provide input to BPS about community priorities and opportunities for enhancing the bureau’s work.
  • Provide feedback on the prioritization of potential projects and work for future work plans.
  • Work with BPS leadership on developing a more inclusive, participatory, and engaging BAC process for future years.

Total number of advisory seats: 10

Number of seats available: 10

Who can join

To be eligible for the advisory committee, members must live, play, worship, go to school, work, or do business in the City of Portland.

What We Look For

We want people from every part of Portland here to share their voice on this committee, especially people who have not been involved before. If you want to serve your community and to help government make better choices, then we want to see your application. The attributes listed below are what will guide our selection process. It is helpful if you are specific in your answers. We do not expect you to have quality or perspective listed.

  • You believe government is better when community is involved.
  • You are an advocate for racial equity: you want positive and long-lasting outcomes for racial and ethnic communities who have been left out before. You can bring discussion about racial and ethnic communities who need it the most.
  • You have an understanding of the programs BPS works on and/or projects the bureau leads or is involved with.
  • You are available to attend all meetings and participate in the discussions. For the FY20-21 budget work, meetings are tentatively scheduled:
    • Tuesday, December 3 @ 4-6 p.m.
    • Thursday, December 19 @ 4-6 p.m.
    • Thursday, January 9 @ 4-6 p.m.
    • Thursday, January 23 @ 9-10:30 a.m. [if necessary]

Additional meetings will be scheduled in 2020 based on selected members’ schedules for ongoing discussions about the BPS BAC process.

Time Commitment

  • Members are expected to prepare for meetings on their own time. Meeting materials for review may be sent with minimal time to review, possibly as few as two days in advance.
  • Meetings will be heavily weighted during the City’s annual budget process, with 3-4 two-hour sessions to be held in early December through mid-January as noted above.
  • Meetings will continue through calendar year 2020 after the early-year budget submission to help BPS staff create a more inclusive, valuable BAC process for future years.

Volunteer Ethics

People who join this committee will become what we call “Public Officials,” which means that while you serve you must behave fair and ethically. We will provide training on this once you are accepted. Part of following Public Officials Ethics laws means you must tell the group when you or a relative may financially benefit (or avoid fees) by your recommendations. This is called a “Conflict of Interest.” If you tell us about potential Conflicts of Interest that does not mean you cannot serve, in fact, many committees have potential members with Conflicts of Interest. We appreciate your ethical inclusion of possible Conflicts of Interest on the form included in the application.

How to Apply

Applications are due by November 17, 2019 at 11pm. Applications will be reviewed beginning October 28, 2020.


Online submission is the preferred, fastest method to get the application into the hands of the selection committee, however, if you may request to submit a Word version of the application. We suggest you pre-write and save your answers in a separate document, so you have your own copy, and to prevent loss of your work from internet disruptions. Email to request a Word version.

To talk with someone about this opportunity or to receive assistance completing the application, please contact the advisory body staff liaison at or 503-823-6041.

Voluntary & Confidential Demographic Information

The City is committed to diversity, inclusion, and equity. Completing the demographic information on the application is voluntary, but we encourage you to provide that information.  The City uses this information to help ensure that advisory body appointments represent a broad cross-section of community. Your information will not be used during the recruitment nor the selection process. State and federal law prohibit use of this information to discriminate against you. Questions about this may be sent to

General Questions

For general questions about the Advisory Bodies program, the volunteer recruitment process, or other upcoming advisory body opportunities please email

We Encourage You to Apply

We welcome you to browse our website to learn more about the Bureau of Planning and Sustainability.

Do you have questions or need more information? Email or call 503-823-6041.