Portland Citywide Excess & Surplus Property Website | Disposition of Excess & Surplus Property Process Steps
|EXCESS & SURPLUS PROPERTY PROCESS STEPS|
|A.||Identification process for excess real property|
|III. a.||Property Declared Excess
The property owning Bureau determines the property and structures are no longer needed for on-going operations and are excess to the property owning Bureau’s needs.
|B.||Internal notification process for excess real property|
|III. B. 1.||Written Internal NoticeCity Real Property Coordinator notified in writing that property has been deemed as excess|
|III. B. 2.||
Inter-Bureau Transfer or Sale
|III. B. 3.||
*If other City bureaus, including Council offices indicate interest, upon agreement of terms and conditions, an ordinance will be placed on the Council’s regular agenda. The ordinance will ask Council to designate and assign the property to the interested City party.
|C.||External notification process for excess real property|
|III. C, 1. a.||
|III. C, 1. b.||
|III. C, 1. c.||
Written Notice to Neighbor Association/ Business
Written notice of proposed disposition and the Public Comment Period to the Neighborhood Coalition, the Neighborhood Association, and the Business Association for the area where the property is located. *City Real Property Coordinator shall call the Neighborhood Coalition office if Neighborhood association has not responded within 30 days.
|III. C, 1. d.||
Written notification to Properties
Written notice of proposed disposition and the Public Comment Period by mail to property owners within 200 feet of the subject site.
|III. C. 2.||
Notification to Regional Entities
|D.||Declaration and disposition process for surplus real property|
|III. D. 1.||Notice of Scheduled City Council Hearing|
|III. D. 2.||Webpage NoticePosting of Council hearing on Excess & Surplus webpage|
|III. D. 3.||
Ordinance Preparation to declare Property Surplus
|III. D. 4.||
|III. D. 5.||
At the conclusion of the real property disposition, the bureau and City Real Property Coordinator shall coordinate to update the City real property database, and notify the appropriate bureau accounting personnel for financial reporting purposes, as well as City Risk Management for insurance inventory purposes.