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The City of Portland, Oregon

Independent Police Review

Providing independent, civilian oversight of the Portland Police Bureau

phone: 503-823-0146

fax: 503-823-4571

1221 SW 4th Avenue, Room 140, Portland, OR 97204

Case Stages: Intake, Expanded, Investigation

Policy updated: March 2015

Case Stages for Investigator Assignment:


The goal for cases at the intake stage is for the investigator to gather information that will be helpful to IPR management staff for a case assignment decision.  The assigned length for cases at the intake stage is 14 days.

During the intake stage, the assigned investigator should make attempts to contact and interview the complainant and primary witnesses. All available, relevant evidence should be identified, retrieved or requested including; video or audio recordings, police reports, VCAD, PPDS, and available court records such as citations and judgments.

Transcripts for complainant or witness interviews will be made at the conclusion of the interview.

If at the end of the 14 days the investigator is not able to interview a witness or receive a piece of evidence it should be noted in the case file.

Expanded Intake

Cases at Expanded Intake are those that will likely not be subject to a full administrative investigation but require additional investigation.  This stage will be for 14 days.

Some reasons for an Expanded Intake will be for additional witnesses interviews, waiting for transcripts, cases that require site visits, waiting for dispositive court records.

Requests for a case to enter Expanded Intake will be made in writing to the assigned IPR director assigned to the case.


All cases where allegations are of significant investigative merit that they will be submitted for findings will be subject to a full administrative investigation. During an investigation all participants and witnesses, including officers, will be interviewed.

Investigations will be assigned 60 days for completion. Any reasons for failure to complete an investigation within the expected timeline will be written in the case file.