Tuesday, November 27, 2001
SUMMARY NOTES: Guidelines Review, Empowerment & Assessment Team, GREAT
City of Portland, Office of Neighborhood Involvement
Patricia Gardner, Co-chair, Pearl District Neighborhood Association
Moshe Lenske, Co-Chair, Woodstock Neighborhood Association
Nancy Chapin, Alliance for PDX Neighborhood Bus. Assocs.
Raymond Hites, Lents Neighborhood Association
Brian Hoop, Office of Neighborhood Involvement
Joleen Jensen-Classen, Office of Neighborhood Involvement
David Lane, Office of Neighborhood Involvement
Stanley Lewis, Downtown Community Association
Michael O'Malley, Irvington Community Association
Jerry Powell, Goose Hollow Foothills League N. A.
Mark Sieber, Neighbors West/Northwest
Ruth Spetter, City Attorney's Office
Cathy Crawford, University Park Neighborhood Association
Willian Warren, Central Northeast Neighbors
Bud Breithaupt, Hollywood Neighborhood Association
Leonard Gard, Southwest Neighborhoods, Inc.
Lee Perlman reporter
Decisions by this group are subject to change at future meetings. Opportunities
for public input at end of meeting and at future hearings.
1. Nov. 13 Meeting Approval of Minutes
· Change Patricia's comments on Communities Beyond Neighborhood Boundaries
at end of meeting. It was a motion that was passed.
· Minutes Approval for Nov. 13, 2001 meeting
2. Definition of Neighborhood Office District Coalition and Alternative Service
Here is working definition from last meeting:
Neighborhood Office: An organization which supports participation services
for neighborhood associations and everyone within a geographically defined area.
A - District Coalition: An independent non-profit corporation that contracts
with ONI and is run by a board that is primarily comprised of representatives
form its member neighborhood associations.
B - Alternative service delivery structure: An administrative mechanism for
delivering neighborhood services on a model other than the standard neighborhood
3. Discussion on Neighborhood Office:
- Should offices focus only on neighborhood associations or try to serve everyone,
all individuals who ask for staff time? Some comment that the offices should
serve everyone. Others say that they need to focus just on neighborhood associations.·
Mark: Suggests change "neighborhood office" definition to include
"primarily" supports services for neighborhood associations. Suggests
add "information and referral" as the service that we do provide
to all people.
- Nancy: Concerned neighborhood offices can not serve everyone, i.e. Hispanic
community with current capacity. District office focus to provide civic participation
for all, not social services.
- Ruth: "Participation services" need to be more clearly defined.
- Joleen: Concerned defining provision of services to "everyone"
is too broad. Coalition staff first need to be accountable to coalition board
and neighborhood associations. Crisis can occur when individuals want coalition
to take stand against neighborhood association board. Services are defined
in contract and don't need to be detailed in guidelines.
- Kathy: SWNI had a conflict when a group of neighbors not affiliated with
a neighborhood association approached the board asking them to take a position
contradictory to the affected neighborhood association.
- Patricia: Asks if everyone be a member of a neighborhood association. Answer:
No, usually members need to live or own property or a business in the geographic
- Brian: Suggests using definition in new ONI brochure: "Provide support,
technical assistance and fund management to the volunteer-based neighborhood
associations, community groups, and individuals participating in efforts to
enhance the livability of their neighborhoods.
- Patricia: "Neighborhood office" definition of "participation"
should refer to those services defined in contracts, or memo of understanding.
- Jerry: Suggests one alternative is money should go directly to neighborhood
association and they choose the money to go to coalitions.
- Moshe: Office staff's first priority is to focus on associations and fudge
on other issues i.e., offer I &R services if funding sufficient.
- Nancy: We need to say we involve "everyone" to hold association
accountable to reach out to diverse constituencies.
- Warren: There are many political pressures to serve multiple purposes to
reach all people that make it hard just to serve neighborhood associations.
- Mark: Suggests "everyone" should go in another part of document
as a function of neighborhood offices or in the introduction of guidelines.
- Kathy: It's hard to require offices to provide standardized services. Neighborhood
associations often have vastly different needs.
- Mark moves: To alter definition of neighborhood office. "An organization
which primarily supports participation services for neighborhood associations
within a geographically defined area."
- Seconded. Followed by discussion.
- Jerry: The city mad it too easy for coalitions to disband.
- Ruth: Suggests change neighborhood office to "An association which
" Alternative Service Delivery Structures are not independent
organizations since they are offices of the City. Accepted.
- Cathy: Suggests use word "mechanism" instead.
- Brian: Suggests add "civic" before participation. Accepted.
Call for vote: Motion passes.
Neighborhood Office: "An association which primarily supports civic participation
services for neighborhood associations within a geographically defined area."
4. Discussion: District Coalitions:
- Ruth: Suggest chance district coalition to "autonomous."
- Mark: Suggests move "contracts with ONI" to end to emphasize the
and that contracts with ONI".
- Ray: District coalitions are seeking multiple funding sources, and city
funding may not be paramount to survival. East has existing coalition organization
that does not get funding form city. But may want to become a funded coalition
- Ruth: Needs to say "recognized" and "provide civic participation
services to its member associations. And perform in accordance with contracts
with the city."
- Mark: Agrees with Ruth to drop "autonomous" or "independent."
Nonprofit covers it
- Moshe: It is important to show independence from city. Some think coalitions
are cogs of city system. Need to deal with the problem that coalitions are
taking on contracts which are diverting them from focusing on neighborhood
- Ray: Moves: To add on neighborhood office- "formally recognized by
the ONI and subject to chapter 3.96 and implementing guidelines". Vote
5. Definitions at end of meeting:
- Approved by a vote:
Neighborhood Office: An organization which supports participation services
for neighborhood associations and everyone within a geographically defined
area. Formally recognized by the Office of Neighborhood Involvement and subject
to chapter 3.96 and implementing guidelines.
- Still working definitions:
A - District Coalition: An autonomous non-profit corporation which is run
by a board which is primarily comprised of representatives from its member
neighborhood associations and contracts with the Office of Neighborhood
B - Alternative service delivery structure: An administrative mechanism
for delivering neighborhood services on a model other than the standard
neighborhood district coalition.
The information contained in this document is preliminary and informal in
nature and does not necessarily reflect the views or adopted policies of the
City of Portland or the final outcomes of this project; the reader should exercise
caution in its interpretation.