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Parks & Recreation

Healthy Parks, Healthy Portland

Phone: 503-823-PLAY (7529)

Fax: 503-823-6007

1120 SW Fifth Ave., Suite 1302, Portland, OR 97204

Apply for an inventory in your neighborhood

Steps of an inventory
What's expected of neighborhood applicants
What Urban Forestry provides
Application assistance

Applications for tree inventories and tree plans are due January 15th annually

Download the application
Download recruitment flyer (English)
Download recruitment flyer (Russian)
Download recruitment flyer (Spanish)
Download recruitment flyer (Vietnamese)

Thank you for your interest in conducting a street tree inventory and completing a neighborhood tree plan. The Tree Inventory Project is a long-term project, and requires a dedicated group of community members to organize and work together. Planning, inventory, analysis, tree plan creation, and follow through activities will take two years to complete. 

Steps of an inventory

  1. Before the inventory: Neighborhoods begin by forming an organizing group for the inventory. After their application has been approved, neighborhood organizers attend a planning workshop, and then begin recruiting data collection and arborist volunteers for workdays. Neighborhood organizers also work to secure venues for inventory workdays to be held throughout the summer.  
  2. During the inventory: A Team Leader Training is held to train volunteers in the inventory protocol.  Neighborhood workdays – typically four per neighborhood – begin soon after and continue throughout the summer. Neighborhood organizers help set-up and clean-up for each workday, and Urban Forestry provides staff coordination, refreshments, and supplies for workdays. At workdays, a trained team leader is paired up with an untrained volunteer to complete data collection sections, and a volunteer arborist is available for tree identification questions. Neighborhood organizers continue to recruit volunteers as needed for workday events throughout the summer.
  3. After the inventory: Inventory data analysis and recommendations for all neighborhoods are presented at a Tree Summit held in early November. Neighborhoods are provided with maps and reports summarizing data. This summit is also a time for neighborhoods to form Tree Teams and begin work on a Neighborhood Tree Plan that states short and long term goals for tree care, as well as actions to meet goals. After the summit, teams continue to meet on their own. Urban Forestry provides staff support, expertise, and event coordination for tree care actions.

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2016 Project Timeline

  • January 15, 2016: Application deadline for 2016 inventories
  • February: Notification of acceptance in to program
  • March 12 8:30 am - noon: Inventory planning workshop for organizers
  • May – June: Volunteer recruitment
  • June: Team Leader Training on inventory protocol
  • June – September: Inventory conducted during work days
  • October: Data compilation and analysis
  • November: Inventory results presented at Tree Inventory Summit; Tree Plans drafted
  • Year round: Ongoing tree team meetings and activities to meet Tree Plan goals. Urban Forestry to assist with planning work days or events. 

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The project will require the following from neighborhood organizing teams:

  • Attending a planning workshop to learn how to recruit volunteers, create your team, conduct the inventory, and create your tree plan
  • Planning three to four inventory collection days in your community. Your group will be responsible for securing an event location, recruiting 20 volunteers per collection day, and recruiting a volunteer arborist.
  • Attend “Team Leader” training with volunteers to learn to conduct the tree inventory
  • Attend a post-inventory meeting to receive results and create a tree plan
  • Present results to the neighborhood and receive their feedback
  • Conduct follow-up stewardship activities to meet Tree Plan goals

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PP&R Urban Forestry will help you in this process by providing:

  • Training for inventory organizers
  • Access to a project manager for questions and concerns
  • General publicity and recruitment on Parks website, blog, newsletters, and social media
  • Registration website for each work day
  • Training on tree identification and inventory methods for team leaders
  • A workshop leader, training, and supplies for each inventory work day
  • Data entry, analysis and recommendations, final report and maps

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To help prepare a strong application, Urban Forestry offers applicants the following suggestions:

  • Seek out a group of neighbors who are also interested in urban forestry issues, and work together to commit to the project. An inventory is only one part of the project, and is followed by the creation of a Neighborhood Stewardship Plan. To be successful, this requires a group of committed citizens within the community to work together to accomplish tree-related goals to improve the urban forest.
  • Contact your neighborhood association and seek their support of the project. Encourage them to pass a resolution stating support and form a committee to assist you.
  • Recruit neighbors and sign up together for Urban Forestry's Neighborhood Tree Steward course. This 7 session course is offered each fall in September and October annually and is an excellent opportunity to network with other volunteers conducting tree projects in their neighborhoods.
  • Participate in the inventory work days that will be held each summer. This will give you a good idea of how the inventory is conducted, and may help you to recruit others to help with your community.

We appreciate your interest in the program and look forward to seeing your application!

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