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Parks & Recreation

Healthy Parks, Healthy Portland

Phone: 503-823-PLAY (7529)

Fax: 503-823-6007

1120 SW Fifth Ave., Suite 1302, Portland, OR 97204

Special Use Fees and Rate Definitions


What is a Special Use Permit?

Any permit to use a park facility that is not a picnic, wedding, gym, or ballfield permit is a Special Use permit.

A permit is required by city code when:
The use is for an organized entertainment/event, demonstration, or public gathering as defined in Chapter 20.08.010 of the City Code.

A picnic, ballfield, or wedding requires a Special Use permit when:

  • The site requested has not been designated as a picnic site or ballfield by Portland Parks & Recreation and is not shown in the picnic brochure. (See “How to Reserve a Picnic” brochure).
  • Admission is controlled by donations, entry fees, or tickets.
  • Alcohol is served or sold.
  • Sales of any kind will be made.
  • Tents, canopies, or stages are brought in.
  • The event is advertised to the public.
  • The event is organized by a caterer or promoter.
  • Electricity is used, other than that which is included as part of a picnic permit.
  • The intended use of the field is for any purpose other than the designated sport or sports for which the field is maintained and prepared.

A single event is defined as:

  • A single activity held on a single date in one location.
  • A series of activities, advertised as one event, held on successive days in one location.
  • A single activity held on the same day of the week for successive weeks in one location.
  • A single activity, advertised as one event, held on the same day in more than one location when all sites are applied for as part of the initial application.

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How to apply for a Special Use – Public Event Permit

To secure a Special Use Permit, the application and an application fee must be submitted to the Portland Parks & Recreation Customer Service Center. Application may be made in person at:

Customer Service Center
1134 SW 5th Avenue, Portland, Oregon 97204

Monday- Friday, 8:00am - 5:30pm
Enter from SW 5th AVE at the Portland Building.

Applications may also be submitted by calling 503-823-2525, from 8:30am to 5:15pm.

Public Events Coordinator, 503-865-2375
Public Events Assistant, 503-865-2376

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Application Processing Fees and Rates

Application processing fees are required to process and issue a Special Use Permit. To begin processing a Special Use Permit, the application must include the appropriate processing fee.

 Notification Time Rate 1 A-J Rate 2 Rate 3 Rate 4 Rate 5
More than 30 days notification $125 $200 $325 $325 $325
30 days or less notification $250 $400 $650 $650 $650
10 days of less notification $500 $800 $1,300 $1,300 $1,300
Explanation of Rates
Rate 1 No sales, admission fees, concessions, entry fees, pledges or donations of any kind.
-or-
Runs/Walks where no donations are solicited and no entry fee is charged to participate.
Rate 2 Closed to the public, with or without a fee (i.e., catered private parties, private fundraisers, conventions, etc.)
Rate 3A Commercial: the purpose of the event is to distribute information and/or introduce a product that may result in present or future donations or sales. 
-or-
Sales: Events where concessions, and/or sales are part of the event. 
-or-
Runs, Walks, Contests where entry fees are charged in order to participate and the end event is combined with a festival type event (beer gardens, band, or similar activity).
Rate 3B Festival-type events where there are sales. Sales are limited to eight (8) vendors.These vendors are for providing food services to the public and event personnel during the event. Vendors may also provide specific event-related goods and services that closely follow the theme or subject matter of the event. No admission may be charged to the festival. No donations may be collected. This rate is limited to one-day (including set-up and take-down) events with an attendance of 1000 people or less. In addition to the rental fee, a separate per-vendor charge is assessed.
Rate 4 Runs/Walks/Contests where entry fees are charged in order to participate and race memorabilia may be sold on site. Race memorabilia is limited to T-shirts/sweatshirts or other race-related items which have a per item cost of $25.00 or less.
Rate 5 Limited Access/Entrance Fees: These are events that totally fence the area and charge an admission fee.
Note: If an event falls into more than one rate category, the higher fee will apply.

All policies found in the Special Event/Special Use Permit Manual apply in addition to those which are unique to major parks.

Minor parks will only be considered for a special use permit, if in the opinion of Portland Parks and Recreation, the event requesting the site will not adversely impact either the park or the surrounding neighborhood. If approved, only one special use permit will be allowed per date.

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Rental Fees and Rates

Rate 1 - Rental Fees based on attendance
Rate
1A
Rate
1B
Rate
1C
Rate
1D
Rate
1E
Rate
1F
Rate
1G
Rate
1H
Rate
1I
Rate
1J
1-499 500-999 1,000-1,499 1,500-1,999 2,000-2,499 2,500-2,999 3,000-3,999 4,000-4,999 5,000-5,999 10,000+
$185 $305 $600 $895 $1,200 $1,490 $1,785 $2,100 $2,415 $2,678
Rate 2 Special use for Private Events
A permitted activity in a park where only specific guests or attendees are allowed to access the event area.
Rental Type Description Fee
General Closed to the public, with or without a fee (i.e., catered private parties, private fundraisers, conventions, etc. Does not include downtown destination parks. See Downtown Destination Parks.) $1,218
Closure Closure of a park (or their fountains including shut off) during the event season (Memorial Day – September 30) is automatically charged at three times the current rate. See definitions. $3,654
Downtown
Destination Parks
Ankeny Pavilion, Bill Naito Legacy Fountain and Plaza, Jamison Square, Ira Keller Fountain, The Fields, Lovejoy Fountain, and Waterfront Park) Closed to the public, with or without a fee (i.e., catered private parties, private fundraisers, conventions,
etc.)
$2,390
Closure of
Destination Parks/
Fountain shut off
Closure of a park (or their fountains including shut off) during the event season (Memorial Day through Sept 30) is automatically charged at three times the current rate. See definitions. $7,170
Rental Fees - Special use for Public Events 
Location Rate 1 Rate 3A Rate 3B Rate 4 Rate 5
Major Parks - except ones listed below Based on attendance. See Rate 1 table. $2,520 $325+$75/vendor $325+$.55/participant 3x Rate 3 $7,560
Minor Parks Based on attendance. See Rate 1 table.  $1,260 $325+$75/vendor $325+$.55/participant Not Allowed
Mt. Tabor or Cathedral Park Amphitheaters  $575  $2,520 $575 or
$325+$75/vendor, whichever higher
 $575 or 
$325+$.55/participant, 
whichever is higher
3x Rate 3 $7, 560
Washington Park Amphitheater  $1800 $2,520  $1,800 $1,800 or
$325+$.55/participant, whichever is higher
3x Rate 3 $7, 560
WFP A - North of Burnside Bridge Based on attendance. Not Allowed Not Allowed Not Allowed Not Allowed
WFP B - Mast to Burnside Bridge Based on attendance. $2,520 per section $325 +$75/vendor $325+$.55/participant 3x Rate 3 $7,560
WFP C - Morrison Bridge to Mast
WFP D - Fountain to Morrison Bridge
WFP E - Riverplace to Hawthorne Bridge
WFP E1 - Hawthorne Bridge to McCall
WFP G

Bridge Area Event Days - $500

  • Parking under the Burnside (limited use due to Saturday Market), Hawthorne, and Morrison Bridges in Waterfront Park.

Rate 5 - $7,560

  • Daily rental fee for public events with limited access or entrance fees (per section at WFP)

Load-in and Load-out Day fees

  • Load-in and load-out days for rates 2, 3, 4, and 5: $400
  • Rate 1 load-in and load-out days are equal to the daily rental rates.
  • In some cases, Rate 2 Load in/out fee is equal to daily event rental.

Flagging fees

  • $85 per section of WFP (fee subject to change.)
  • $200 general flagging all other parks

Potable water

  • $50 per day per section plus $100 refundable deposit per potable water connector.
  • All connectors must be obtained and returned to either Vendor of Record or [limited to 1 connector] on site from PP&R staff.
  • No connectors will be issued or received in the Customer Service Center.

Electricity

  • $30 (110v/20amp only) per day per section.

Vehicle access

  • In Waterfront Park: $65 for the 1st vehicle, per day, plus $20 each additional vehicle, per day. Renovation fees apply.
  • In all other parks: $65 for the 1st vehicle, per day, plus $30 each additional vehicle, per day.

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Definitions

  • Downtown Destination Parks - Ankeny Pavilion, Bill Naito Legacy Fountain and Plaza, Jamison Square, Ira Keller Fountain, Lovejoy Fountain, The Fields, and Waterfront Park.
  • Event Season - Memorial Day through September 30.
  • Closure of a Park - Closure of all or the majority of any park and or its amenities for the sole use of an event is automatically charged at three times the current rate. Closure status may be determined by placement of fencing to restrict access, high attendance, placement of tent/s stages or equipment and or activities that are limited to event guests only and that significantly hinder the public’s use of the park.
  • Majority - A “majority” of a park is determined when either the physical acreage used is more than half of the usable acreage or half of any park’s individual reservable “section” (e.g. Gov. Tom McCall Waterfront Park), or the area to be permitted includes all or the majority of the park’s primary features (picnic areas, athletic fields, etc.).

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