Let’s work together to create a great neighborhood event. Summer 2018 marks over 115 years of free concert events throughout Portland. Producing these special events is possible with the help of community organizations like yours! Building partnerships with a variety of community organizations in Portland allows us to enrich the cultural fabric of our city.
- What We Do
- What You Do
- On-site Fundraising
- Cancellation Policy
- Event Application and Timelines
- Frequently Asked Questions
- Contact us
What We Do
Summer Free For All events are funded through a variety of supporters, including you! Every Summer Free For All event is free to attend. We plan and produce the event; you provide community support. The following is provided by Portland Parks & Recreation for Summer Free For All concert events:
- Event set up, implementation, and clean-up
- Technical set-up and production
- Premier band – choose from a playlist of Portland’s most talented performers!
- Professional stage and crew
- Professional sound and crew
- Food vendors
- Park permits and noise variances
- Portable restrooms
- Event banner
- Marketing in the Summer Free For All schedule – in print and online
- Major sponsorship fundraising efforts
In 2018, the community contribution for each concert event is $4000, with a maximum of 4 concerts per application. Raising funds for your event requires time and commitment from dedicated community volunteers. Common fundraising methods include:
- Local business sponsorships through our online form at portlandoregon.gov/parks/sffasponsor
- Pre-season community fundraisers
Summer Free For All will fundraise at each event by collecting optional donations from the audience. These funds are needed to bridge the funding gap due to rising costs. Fundraising efforts beyond those described here are not permitted at Summer Free For All events.
Our equipment is expensive and very sensitive to heat and moisture. When it rains or is excessively hot, we often have to cancel events. If we must cancel your event, here is what you can expect:
- Staff will contact you by 2:00pm the day of your event (or earlier if possible).
- You will be placed on our priority list for an event the following year.
- 75% of your community contribution will be refunded.
February 16, 2018 - Applications due
February 26, 2018 - Acceptance notifications
June 1, 2018 - Payments due
Summer Free For All often receives more applications than can be accommodated in our summer schedule. This application does not guarantee selection.
In the event that we receive more applications than we can schedule events, community groups whose events were canceled in 2017 due to inclement weather, and community groups that applied in 2017 but were not selected get priority.
Other applications will be weighed, giving preference to; organizations that represent culturally-specific, access-based, or under-served communities; organizations that partner with other organizations to put on the event; events that would most evenly spread the geographic distribution of Concerts in the Park throughout the city.
- How can we make our event unique? You can work with your community organization to theme your event, provide face painters, reptile zoo, etc.
- Can we have a barbecue? Permits are required for barbecues in any Portland park. Please contact Oregon Health Authority and Portland Fire & Rescue.
- What can we do to promote our event? Work with community groups to spread word of mouth and use social media. However, you may not use PP&R logos as it takes special permissions and guidelines.
- How can we fundraise? Contact your community organizations and local business for sponsorship and apply for grants. Sponsor benefits for 2018 can be found at portlandoregon.gov/parks/sffasponsor.
- Can we fundraise on-site? No. On-site fundraising is reserved for Summer Free For All to help offset expenses.
- When does the concert start? Concerts begin at 6:30pm and end by 8:30pm.
Questions about Concerts in the Park?
503-823-5059 | firstname.lastname@example.org