Share your passion with Portland!
Summer Free For All offers diverse music from around the world, family-friendly movies, and summer fun in Portland Parks. Producing these special events is possible through partnerships with a variety of local food vendors that allows us to enrich the cultural fabric of our city. We are looking to contract with a wide range of culinary types - that could mean you!
How It Works
The following is provided by Portland Parks & Recreation for Summer Free For All events:
- 10x10 vending area
- Park permits and noise variances
- Portable restrooms
The following needs to be provided by each vendor:
- Power source
- Trash receptacle and trash disposal
- Waste water disposal
- Tables, chairs, canopies, etc.
- Compliance with all current city, county, and state health department regulations
If accepted, the following needs to be provided by each vendor:
- A Certificate of Liability Insurance, naming Portland Parks and Recreation/Summer Free For All as an additional insured
- Vendor fee of $50 per event
Please note that specific permits are required to serve food to the general public at special events. Existing food carts have separate requirements from businesses seeking to set up a tent and serve food (known as “Temporary Restaurant Operators”). Please make yourself familiar with the different types of licenses at Multnomah County Health Inspection and Licensing website.
Additionally, the use of propane requires a separate license from Portland Fire & Rescue. You can find more information about the ‘Portable Propane Devices Permit’ at their Permits & Inspections website.
$5 Food Item
To best serve our community, we ask that you agree to sell at least one food item at a $5 price point or less. This cannot be a bag of chips, soda, or an equivalent “small snack”. Please contact Summer Free For All if you have any questions.
Our equipment is expensive and very sensitive to heat and moisture. When it rains or is excessively hot, we often have to cancel events. If we must cancel the event, here is what you can expect:
- Staff will contact you by 2:00pm the day of the event (or earlier if possible).
- Your invoice will be adjusted to reflect the cancellation.
- We will attempt to reschedule you at another event, if possible.
Event Application and Timelines
May 15, 2018 - Acceptance notifications
June 15, 2018 – First payment due (50% of invoice)
End of season – Second payment due (remainder of invoice)
Summer Free For All often receives more vendor applications than can be accommodated in our summer schedule. This application does not guarantee selection. Our vendor selection is community-driven and community-focused. We strive to keep our selection process fair, transparent, and consistent. All vendors are selected based on interest and input directly from our community partners. Occasionally, we will present vendors who have not applied, but have been specifically requested by the community.
Vendor applications are due by May 1, 2018.
Frequently Asked Questions
When does the Summer Free For All program start?
Summer Free For All begins July 5th and ends in early September, with events taking place almost every night of the week.
How many people do you expect at each event?
We expect between 300 and 1500 people at each event, depending on the park size and the type of event.
When do events begin?
All events begin at 6:30pm, with setup beginning at 4:30pm.
How long do I need to stay?
Vendors are required to stay until the musical entertainment has ended at 8:30pm. For movie events, vendors may continue to operate past 8:30pm if equipped to operate after dark, with permission from Summer Free For All. Please note: if you choose to operate past 8:30pm at a movie event, we ask that you remain onsite until the completion of the movie.
How many food vendors are at each event?
We schedule 2-4 food vendors for each event according to our expected attendance numbers and the size of the park.
How do I enter and exit the park?
Vendors will be sent a map of the park prior to the event indicating entrance and exit points. Please note: only enter or exit a park with a designated escort from Parks. Do not enter or exit a park without an escort
What should I offer?
We leave these decisions up to each food vendor but we have found that finger foods, light meals, snacks, and desserts often sell well.
Questions about vending at Summer Free For All events
firstname.lastname@example.org | 503-823-5059
Vendor applications are due by May 1, 2018.