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The City of Portland, Oregon

Portland Parks & Recreation

Healthy Parks, Healthy Portland

Phone: 503-823-7529

1120 SW Fifth Avenue, Portland, OR 97204

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Public Comment Procedure 2020

Updated May 14, 2020

Introduction

In its capacity as an advisor and advocate, the Parks Board welcomes input from community members on issues that affect the city’s system of natural areas, parks and recreation services. The Board respects the time and effort community members put into preparing comments and wants to be in a position to effectively and constructively respond to those comments. The following procedures are intended to help community members and the Board have a meaningful dialogue about issues of mutual concern.

Procedure 

In July of each year, the Board will publish on its website a calendar reflecting the subjects the Board intends to consider in the coming year. The calendar will be reviewed quarterly and adjustments may be made to reflect changed priorities. In addition, the agenda for each Board meeting will be published on the Board’s website at least a week before the relevant meeting. The Board intends to rotate the location of its monthly meetings to facilitate public comment. The location of each meeting will be published on the Board’s website.

Community members are invited to provide comment on specific agenda items and on the subjects listed on the calendar. Community members are also invited to bring to the Board’s attention matters of concern that are not included on a specific agenda or on the yearly calendar. The Board may seek comment on certain matters from representatives of Friends’ groups, community advocates or other individuals or groups affected by or knowledgeable about those matters.

The Board reserves 10 minutes of each of its meetings for public comment. Unless the time limit is waived by the Chair, verbal presentations are limited to 2 minutes. Written comments of any length are welcome.  Written material should be sent to brooke.gardner@portlandoregon.gov for distribution to the Board.

Community members wishing to make a verbal presentation to the Board should send a completed comment form (portlandoregon.gov/parks/article/514241) to brooke.gardner@portlandoregon.gov one week in advance of an upcoming Board meeting. The Chair has the discretion to waive the one week requirement. The Chair determines whether to schedule a particular comment for an upcoming meeting or direct a comment to the appropriate Parks Bureau staff person for further investigation or response. Anyone submitting a comment form should receive a response from either the Board Chair or Parks Bureau staff.

Monthly, the Chair will deliver to the Board the comment forms received in the prior month along with a summary of the action taken with respect to each comment.  Any Board member may request that a particular commenter be asked to appear before the Board.