337.00, Police Review Board Personnel Selection
- City of Portland Code 3.20.140, Police Review Board
- Directive 330.00, Internal Affairs, Complaint Investigation Process
- Directive 336.00, Police Review Board
1. The Police Review Board (PRB) serves as an advisory body to the Chief of Police. The PRB includes community and peer members of the same rank as the Bureau member whose conduct is the subject of review, in addition to a facilitator. Portland City Code 3.20.140 requires the Police Bureau and Independent Police Review to establish a directive outlining selection criteria and confidentiality provisions for PRB members and facilitator.
1. Qualification of Police Review Board (PRB) Community Members:
1.1. Community members must pass a background check performed by the Bureau.
1.2. Community members must participate in Bureau training to become familiar with PRB process, police policy, and training.
1.3. Community members must sign a confidentiality agreement.
1.4. Community members will be required to participate in ride-alongs to maintain sufficient knowledge of police patrol procedures.
2. Appointment of Police Review Board (PRB) Community Members:
2.1. Community board members will be selected by City Council, upon nomination by the City Auditor, based on the following:
2.1.1. Absence of any real or perceived bias for or against the police.
2.1.2. Absence of any real or perceived conflict of interest.
2.1.3. Demonstrated ability to review complex investigations.
2.1.4. Demonstrated ability to make sound and rational decisions under pressure.
2.1.5. Residence or business ownership within the City of Portland.
2.2. The Chief may identify candidates for the City Auditor’s consideration.
2.3. The City Auditor will identify qualified candidates to the Chief of Police.
2.4. The City Council will confirm community member volunteers to form a pool of community members to serve on the PRB.
2.5. Community members shall be appointed for a term of no more than three (3) years. Community members may serve no more than two (2) full terms, not including the remainder of any unexpired vacancy they are appointed to fill.
3. Removal of Police Review Board (PRB) Community Members:
3.1. The Chief of Police or the City Auditor may recommend that City Council remove a community member from the pool for the following reasons:
3.1.1. Failure to attend training,
3.1.2. Failure to read Case Files,
3.1.3. Disrespectful or unprofessional conduct,
3.1.4. Repeated unavailability for service when requested,
3.1.5. Breach of confidentiality,
3.1.6. Demonstrated bias for or against the police, and/or
3.1.7. Demonstrated conflict of interest.
4. Appointment of Police Review Board (PRB) Peer Members:
4.1. Representatives of the Bureau’s bargaining units may review peer member applications.
4.2. Peer member applications will be reviewed by assistant chiefs, the Professional Services Division Captain, and a Responsibility Unit Manager, who will make recommendations to the Chief of Police.
4.3. The Chief of Police will appoint Bureau members to serve as peer members for the PRB.
5. Removal of Police Review Board (PRB) Peer Members:
5.1. All peer members will serve at the discretion of the Chief of Police.
6. Qualifications of Police Review Board (PRB) Facilitator:
6.1. To qualify, facilitators must:
6.1.1. Pass a background check performed by the Bureau.
6.1.2. Participate in Bureau training to become familiar with the PRB process.
6.1.3. Sign a confidentiality agreement.
7. Appointment of Police Review Board (PRB) Facilitator:
7.1. The PRB will be facilitated by an independent contractor who is not a board member or employed by the Police Bureau and will be selected as follows:
7.1.1. The Bureau will prepare a solicitation document in accordance with City procurement rules.
7.1.2. The Bureau will provide the Independent Police Review Division Director a draft of the solicitation document for comment.
7.1.3. The selection criteria will include:
126.96.36.199. Experience in the basic skills of following good meeting practices: timekeeping, following an agreed-upon agenda, and keeping a clear record.
188.8.131.52. Experience in managing groups and individuals and group dynamics.
184.108.40.206. Demonstrated listening skills including ability to paraphrase and balance participation.
220.127.116.11. Demonstrated ability to be a 'content neutral' party who by not taking sides or expressing or advocating a point of view during the PRB meeting can advocate for fair, open, and inclusive procedures.
18.104.22.168. Demonstrated ability to contribute structure and process to interactions so groups are able to function effectively and make high-quality decisions.
7.1.4. The Bureau will screen the responses to the solicitation in accordance with City procurement rules.
- Originating Directive Effective: 10/30/14
- Next Review Date: 4/30/15
- Review By: Professional Standards Division