Public Records Requests
PORTLAND PUBLIC RECORDS REQUEST CENTER:
Submit a public records request or check the status of an existing public records request here:
*** NEW FEES EFFECTIVE JANUARY 27, 2016 ***
WHY HAVE FEES INCREASED?
The Police Bureau (PPB) has conducted a current cost analysis for Police Bureau public records, which have not increased in over 20 years. The Police Bureau is entitled to establish fees “reasonably calculated to reimburse the public body for the public body’s actual cost of making public records available.” ORS 192.440(4)(a). The Police Bureau evaluated its current actual costs for public records requests and increased fees to recover the Bureau’s actual costs for supplying requested records. Per the analysis, the listed fees will take effect January 27, 2016. These fees will recover actual personnel time with the intention to more adequately staff the public records workload.
WHY IS IT TAKING SO LONG TO GET MY POLICE REPORT/RECORD?
As the result of an understaffed division, increased workload, financial restrictions, and the new Records Management System, the Police Bureau is currently experiencing a backlog of requests for public records. The processing time may take up to 16 weeks from when a public records request is received. If you have made your public records request online through the Portland Public Records Request Center, you may check the status of your request on the website. If you submitted a written public records request and it has been longer than 16 weeks, you may contact public records personnel at 503-823-0756.
Public interest and financial fee waivers will be evaluated on a case-by-case basis. In most cases, the Police Bureau needs to recover the actual cost of providing records to offset the burden these requests place on the Police Bureau. Due to the division’s limited staffing, financial constraints, and the high volume of requests to the Police Bureau, fee waivers will be rarely granted but will be considered under special circumstances.
- Public Records at Central Precinct, 1111 SW 2nd Ave, on the 1st Floor.
- For questions about police records, contact the Records Division at 503-823-0043 (24 hours a day).
- Information on how to submit a public records request or get a copy of your police report, call the automated information line 503-823-0041.
- Questions or problems with the Portland Public Records Request Center website (online requests): 503-823-6040 / PRRHelp@portlandoregon.gov
- To send and receive your public records request by mail please use this form and mail your request along with a check or money order, in the appropriate amount made payable to: TREASURER, CITY OF PORTLAND
Portland Police Bureau
1111 SW 2nd Ave, Room 1126
Portland, Oregon 97204