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The City of Portland, Oregon

Police Bureau

Sworn to protect. Dedicated to serve.

Phone: 503-823-0000

Non-Emergency: 503-823-3333

1111 S.W. 2nd Avenue, Portland, OR 97204

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1110.00 Personal Appearance Standards

1110.00, Personal Appearance Standards 

Refer:  

  • DIR 210.90, Recognition and Awards
  • DIR 317.40, Authorized Use of Bureau Resources
  • DIR 1120.05, Clothing Allowance for Plainclothes Assignments
  • DIR 1200.00, Inspections, Maintenance, Responsibility and Authority
  • Uniform and Clothing Guide (Uniform Committee –  Intranet) 

Definitions:

  • Body Art: Modification of the body’s appearance for the purpose of creating a design, form, figure or art.  Body art includes, but is not limited to, branding, piercing, scarification, and tattoos. 

Policy:

1. This directive establishes grooming, dress code, and other general appearance standards for all Bureau members.  Sworn members shall refer to the Uniform and Clothing Guide for specific guidance on uniform standards. 

2. Members will wear the appropriate clothing or uniform, be properly equipped, well-groomed and exhibit a professional appearance while performing their official duties.  Professional appearance projects the image of an alert, responsive agency that takes pride in its work. Clothing and grooming will be appropriate for a business environment.  Clothing, uniforms, and equipment will be selected and authorized taking into consideration safety, versatility, durability, compatibility, appearance, and tradition. Only authorized uniforms and equipment will be worn. 

Procedure:

1. Authorized Off-Duty Use.

1.1. Off duty members will not wear a Bureau uniform, complete or in part, without prior consent of their RU manager.  If authorized, the entire uniform of the day will be worn.  However, the uniform may be worn to and from work if the route is direct and the member will not be involved in conducting personal business.  If worn to and from work, it is permissible to wear a civilian jacket or raincoat in lieu of the uniform coat. 

2. General Grooming Standards.

2.1. Hair.

2.1.1. Members shall keep their hair clean, neatly groomed and styled in a manner that does not interfere with their assigned duties.

2.1.2. Dyeing or highlighting hair is permitted, but members’ hair color must be consistent with a naturally occurring color range and must be professional in appearance.  Members are prohibited from dyeing patterns or prints.

2.1.3. Sworn member specifications while on duty. 

2.1.3.1. Sworn members shall style their hair in a manner that does not interfere with uniform headgear or any specialized equipment and will not interfere with the member’s safety and effectiveness.

2.1.3.2. Sworn members’ hair length shall not extend beyond the top edge of their uniform collar while on duty.  Sworn members hair that exceeds collar length shall pull back, pin, or otherwise fasten their hair in such a way so as not to interfere with their uniform or equipment or pose a risk to the member’s safety and effectiveness. 

2.2. Facial Hair.

2.2.1. Members shall keep all facial hair clean and neatly trimmed.

2.2.2. Sworn member specifications.

2.2.2.1. Sworn members are permitted to wear mustaches, goatees, and/or beards, with the following conditions:

2.2.2.1.1. Mustaches should follow the natural arch of the mouth and should not exceed the upper border of the lip or extend more than a quarter-inch horizontally beyond the corners of the mouth;

2.2.2.1.2. Goatees should not extend more than a quarter-inch below the bottom of the chin; and

2.2.2.1.3. Beards must be well-kempt and should not extend beyond a half-inch from the face.

2.2.2.2. A sworn member’s sideburns should not exceed a quarter-inch below the bottom of the earlobe and should be trimmed with a clean horizontal line along the base, unless attached to a beard.

2.2.2.3. Members with facial hair shall have shaving equipment readily available at work should an emergency situation dictate immediate removal or trimming of facial hair (e.g., the need to don a gas mask during a crowd control event). 

2.3. The Bureau shall consider accommodations to these grooming standards on a case-by- case basis.  Such accommodations may be appropriate only in cases where the member demonstrates a religious or medical need for accommodation.  In such instances, the member shall submit a request for an accommodation through their chain of command to the Chief. 

2.4. Sworn members in plainclothes or undercover assignments shall be excused from conforming to the grooming standards set forth in this directive.  

3. Dress Standards.

3.1. Responsibility Unit (RU) Managers shall have the discretion to establish attire guidelines for professional staff in their units.  All members shall wear professional attire that is appropriate for a work environment. 

3.2. Sworn members in uniform assignments shall act in accordance with the Bureau “Uniform and Clothing Guide” with regard to uniform, equipment, or other clothing requirements. 

4. Jewelry.

4.1. Members are permitted to wear jewelry that is professional in appearance, inoffensive and does not interfere with their assigned duties or pose a risk to the safety of others.   

4.2. Sworn member specifications while on duty.

4.2.1. Sworn members working in a patrol capacity/field operations in a uniform capacity shall not wear more than two rings total.

4.2.1.1. Rings should be worn in such a way so as not to interfere with the use of equipment or hinder the member’s ability to use their hands or fingers.

4.2.2. Sworn members may wear one watch, bracelet, and a necklace that is not visible.

4.2.3. Sworn members may wear studs or other earrings that fit closely against the ear and do not extend below or around the earlobe.  Only one earring stud per natural earlobe is allowed while on duty. 

4.2.3.1. Ear gauges and ear stretching plugs are prohibited.

4.2.4. RU Managers or a designee may grant exceptions to the required jewelry standards when necessary for a specific assignment. 

5. Body Art.

5.1. Members may have or display body art, however, they are prohibited from displaying body art on the face or neck that cannot be easily concealed (i.e., behind the ear or the base of the neck), except for reasonable cosmetic or medical purposes.

5.1.1. Members are prohibited from displaying body art on their hands with the exception of a single finger tattoo/body art or body art that extends from the arm to the hand.  The size of the body art may not exceed the length of the space between the member’s lowest knuckle and hand. 

5.2. Members are prohibited from displaying body art that is obscene, offensive, or biased toward a legally-protected class, or otherwise discriminatory in nature.

5.2.1. Members may submit a memo through channels to their Branch Assistant Chief to appeal a Bureau decision that forbids the member from displaying their body art.  The Branch Assistant Chief shall make a final determination on the permissibility of the member’s body art. 

5.3. Sworn members are prohibited from displaying visible body piercings other than the authorized earrings. 

6. Court Appearance.

6.1. Members shall wear professional business attire or a full uniform when appearing in court.

6.1.1. Members shall adjust their court attire if a reasonable request is made by the attorney handling the case (i.e., a City Attorney or District Attorney). 

7. Command Staff and RU Manager Responsibilities.  

7.1. May exempt a member from wearing the uniform for the duration of a specific assignment if civilian clothing would be more appropriate.  RU managers and supervisors will ensure their members conform to the uniform and equipment requirements. 

7.2. Inspect members to ensure all uniforms and equipment are serviceable, authorized, and that the body armor is less than five years old. 

7.3. In situations where duty assignments require deviations from this directive, RU managers may authorize variances. 

8. Assistant Chief of Services Responsibilities.

8.1. The Assistant Chief of Services shall:

8.1.1. Recommend approval of specialty uniforms and equipment after review by the uniform committee and Chief of Police.

8.1.2. Review the uniform and equipment procurement system.

8.1.3. Review proposals from the Uniform Committee and forward with a recommendation to the Chief of Police. 

9. Personnel Division Manager Responsibilities.

9.1. When notified that a member will be separating from the Bureau, the Personnel Division Manager or designee shall provide the member with a separation checklist and instruct the member to complete a notice of separation.

9.1.1. The Personnel Division Manager or designee shall notify the Assistant Chief of Services if the member fails to complete the necessary checkout form(s). 

9.2. The Personnel Division Manager or designee shall coordinate with the Fiscal Services Division to ensure appropriate badges are available. 

10. Training Division Captain Responsibilities.

10.1. The Training Division Captain or designee shall:

10.1.1. Coordinate with the Personnel Division for the initial issue of uniforms and equipment when sworn members are newly hired.

10.1.2. Verify the return of specified uniforms and equipment when a member separates from the Bureau.

10.1.3.  Recommend equipment to be worn or carried by sworn members.  Any disagreements regarding equipment should be referred to the Assistant Chief of Services. 

History:

- Originating Directive Date: 09/06/01

- Last Revision Signed: 10/01/19

- Effective Date: 10/31/19

- Next Review Date: 10/31/21