main phone: 503-823-4120
1221 SW 4th Ave, Room 340, Portland, OR 97204
To request an proclamation, email: firstname.lastname@example.org.
We issue proclamations to individuals and organizations seeking recognition of events, awards, remembrances, occasions that are of value or otherwise significant to the City or to the diverse citizens of Portland. Proclamations are made at the discretion of the Mayor.
If the proclamation topic or organization is national, the proclamation must include a “whereas” clause linking local concern. Proclamations may proclaim only one subject or date per proclamation. The proclamation should be kept to one page of text. Our office requires sample draft at least three weeks before the date proclaimed.
For individuals, a letter to commend a person for their contributions to the community may be deemed more appropriate than a proclamation.
We do not issue proclamations for commercial ventures, such as KXYZ Radio Day or Furniture Month. However, we will issue a proclamation for the subject and mention the name of the sponsor(s) in the body of the proclamation, for example Eat Healthy Week can have a “whereas” clause saying it is sponsored by General Foods Corp.
If a religious organization requests a proclamation, it must be related to their contributions to the community. We may ask the City Attorney to review these proclamations.
Proclamations cannot be used for direct fundraising. We don’t publicize proclamations for groups.
The Mayor’s Office and the City of Portland reserve the right to not grant a proclamation request.